83--Tents and Equipment for Camp Edwards Training Site

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-37, effective October 14, 2009. The solicitation number is W912SV-10-R-0008 and is issued as a request for proposals (RFP), unless otherwise indicated herein. This will be a 100% Small Business Set Aside acquisition under NAICS code 314912, with a small business size standard of 500 employees. SPECIFICATIONS: This solicitation is for the purchase of the following equipment: QTY: 43 ; 16X32 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane tan in color, Fluorescent Lighting System with, 2-personnel doors located on opposite ends, high density polypropylene plastic flooring system, 5-Ton HVAC unit w/ heating Strip, and a lit exit sign for each door QTY: 9 ; 16X76 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane tan in color, Fluorescent Lighting System with, 2-personnel doors located on opposite ends, high density polypropylene plastic flooring system, 10-Ton HVAC unit w/ heating Strip, and a lit exit sign for each door QTY: 1; 33X148 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane tan in color, metal halide Lighting System, 3 double door, 1 personnel door, non-skid plastic flooring, HVAC Climate control with a 20X40 attached Aluminum Framework or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane, metal halide Lighting System with, 1 double door, non-skid plastic flooring, HVAC Climate control, and a lit exit sign for each door QTY: 2; 32X40 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane, metal halide Lighting System, 2 double doors, non-skid plastic flooring, HVAC Climate control, and a lit exit sign for each door Warranty: Camp Edwards requests at least a 10 year warranty on the Aluminum Framework and at least a 5 year warranty on the fabric. The resulting contract will include delivery, installation and warranty of the equipment. Quarterly quality maintenance inspections and routine maintenance of the equipment for two years after purchase will also be included. Please see enclosed Statement of Work for further Specifications. The equipment needs to be delivered and fully operational no later than March 23, 2010. TECHNICAL FACTORS: Wind load, dead load and live load capabilities. PAST PERFORMANCE: The offeror shall submit (with quote) past/present performance references on enclosed reference checklist completed by the customer or the firm on not less than three (3) and not more than (5) contracts that demonstrate experience in performing work that is similar in scope, size, complexity, and proof that product can endure the Camp Edwards climate. EVALUATION FACTORS: The Government intends to award a Firm Fixed Price (FFP) contract based on the best value offered as a result of this combined synopsis/solicitation. To be considered technically acceptable the offeror will have to: (1) Provide a product that meets or exceeds the requirements listed in the SPECIFICATIONS paragraph of this document and enclosed Statement of Work. (2) Meet the delivery/installation deadline of March 23, 2010 (3) Warranty (4) Past performance in similar acquisitions INSTRUCTIONS: Offers shall include (1) A detailed proposal that shows the individual cost of each CLIN and the total cost of all CLINs for delivery, installation, and warranty for the following: CLIN 0001 (43) 16X32 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane tan in color, Fluorescent Lighting System, 2-personnel doors located on opposite ends, high density polypropylene plastic flooring system, 5-Ton HVAC unit w/ heating Strip, and a lit exit sign for each door CLIN 0002 (9) 16X76 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane tan in color, Fluorescent Lighting System, 2-personnel doors located on opposite ends, high density polypropylene plastic flooring system, 10-Ton HVAC unit w/ heating Strip, and a lit exit sign for each door CLIN 0003 (1) 33X148 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane tan in color, metal halide Lighting System, 3 double door, 1 personnel door, non-skid plastic flooring, HVAC Climate control with a 20X40 attached Aluminum Framework or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane, metal halide Lighting System, 1 double door, non-skid plastic flooring, HVAC Climate control, and a lit exit sign for each door CLIN 0004 (2) 32X40 Aluminum Framework structure or equivalent with Vinyl Soft Sided Shelter or the domestic equivalent of Ferrari PVC Fabric membrane, metal halide Lighting System with, 2 double door, non-skid plastic flooring, HVAC Climate control, and a lit exit sign for each door CLIN 0005 Cost of quarterly quality inspections and routine maintenance as required to maintain operation for two years. (2) A detailed description of the structures that are being offered that must include a shop drawing of what the equipment can do (3) Between 3 and 5 completed past performance reference checklists (enclosed). (4) Proof of wind load and snow load capabilities. (5) Completed provision at FAR 52.212-3 Alt 1, Offeror Representations and Certifications Commercial Items, DFARS 252.212-7000, Offeror Representations and Certifications Commercial Items and DFARS 252.225-7000, Buy American ActBalance of Payment Certificate, or a completed registration on the ORCA website at https://orca.bpn.gov. **Failure to provide the above listed items with your offer may cause your offer to be considered non-responsive. Proposals shall be received NLT 1:00 PM eastern standard time on Monday January 25, 2010. Offers may be sent via email to SGT Melissa Larson at contact@example.gov AND WO1 Erika Reinikainen at contact@example.gov or delivered to Purchasing and Contracting 50 Maple Street Milford, MA 01757 to the attention of SGT Melissa Larson (+1 (555) 000-0000). All offers shall be clearly marked with solicitation number W912SV-10-R-0008. Offers sent via facsimile will not be accepted. Questions regarding this solicitation must be in writing and may be sent via email to the addresses above. This solicitation is not a competitive bid and there will not be a formal public bid opening. All inquiries and questions MUST be in writing via EMAIL to contact@example.gov with a courtesy copy to contact@example.gov. Questions are due no later than Thursday January 21, 2010 at 1:00 PM Eastern Standard Time. All questions and requests for information (RFI) must be in writing and received NOT LATER THAN (2) business days prior to RFP closing. The Contracting Officer reserves the right to address questions received after the second (2) business day prior to solicitation closing with those offers deemed responsive and/or in the competitive range after closing. All answers will be provided in writing via posting to the FedBizOpps web site. DISCLAIMER: This solicitation will be located on the official government web page, FedBizOpps, and the government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to the FedBizOpps web site. This will normally be the only method of distributing amendments and addendum prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offerors inability to access the documents posted on the referenced web pages. The Government will issue no paper copies. ADDITIONAL INFORMATION: 1. In accordance with FAR 52.212-1(k), prospective awardees shall be registered and active in the CCR database prior to award. Offerors may obtain information on registration at www.ccr.gov. And also in accordance with FAR 52.212-3, Offeror Representations and Certifications Commercial Items, Offerors shall have completed registration on the ORCA website at https://orca.bpn.gov. 2. Invoicing instructions. a. Invoices shall be submitted on a monthly basis to the Contracting Officers Representative (COR) with a courtesy copy to USPFO-MA, Purchasing & Contracting, 50 Maple Street, Milford, MA 01757. b. The COR for Camp Edwards shall review the invoice and complete a copy of a DD Form 250 indicating acceptance of the services. The COR shall forward the completed copy of the DD 250 to USPFO-MA, Purchasing and Contracting, 50 Maple Street, Milford, MA 01757. c. The Contracting Officer shall forward copies of the invoice and DD Form 250 to USPFO Fiscal Office, 50 Maple Street, Milford, MA 01757 for payment. Note: The Massachusetts Army National Guard is in the process of implementing Wide Area Work Flow (WAWF), a web-based, electronic invoicing system. Invoice payments will be made through WAWF if implemented during the life of this contract. Complete instructions on WAWF procedures as they relate to this contract shall be furnished. Vendors who are unfamiliar with WAWF may start training on the system at www.wawftraining.com. However, until the Massachusetts Army National Guard implements WAWF, the above stated procedures will remain in effect. Please see attachment for applicable provisions and clauses. Enclosures: Applicable Provisions and Clauses Statement of Work Reference Checklist CAD Drawing Site Picture