84 -- Embroidered Polo Uniform Shirts

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 139132 issued as a Request for Quotation (RFQ) through Federal Acquisition Circular 05-21. The NAICS code 315299 -- All Other Cut and Sew Apparel Manufacturing, and the small business size standard in number of employees is 500. This procurement is a small business set aside. Note that all items must be made in the USA. The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) Contract and may make multiple awards. The period of performance will be from date of award for twelve months (one base period) plus one option period for an additional twelve months.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This Solicitation is compromised of: I. OVERVIEW II. MADE IN THE USA REQUIREMENT III. DESCRIPTION OF ITEMS IV. FORMAT AND SUBMISSION OF QUOTE (PARTS A, B, C and D) V. SAMPLE OF EACH ITEM REQUIRED VI. EVALUATION FACTORS VII. CONTRACT CLAUSES VIII. ADDITIONAL INFORMATION FOR OFFERORS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I. OVERVIEW The United States Secret Service (USSS) has a requirement for four types of American made polo shirts: short sleeve white, long sleeve white, short sleeve black, long sleeve black, each with an embroidered badge, the white ones have an imprint on the back. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ II. MADE IN THE USA REQUIREMENT This requirement means the clothing must consist of American made fabric *and* the shirts must be assembled in the United States. See FAR 52.225.1 - Buy American Act - Supplies: For manufactured end products, The Buy American Act uses a two-part test to define a domestic end product. (1) The article must be manufactured in the United Sates; and (2) The cost of domestic components must exceed 50 percent of the cost of all the components. Please note that each shirt must meet both (1) and (2). If the end product(s) quoted is other than domestic end product(s) as defined in the clause entitled Buy America Act -- Supplies, the Offeror shall so state and shall list the country of origin. Offerors are reminded that the Buy American Act restricts the purchase of supplies that are not domestic end products. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ III. DESCRIPTION OF ITEMS Line Item 0001: Embroidered polo uniform shirt, short sleeve, white. Must be made in the USA. Each shirt shall have three microphone (mic) tabs (pockets), one on each shoulder and one at the bottom of the placket at sternum level. Pen pocket on the left shoulder sleeve. Fabric: shall be 100% polyester with x-eede moisture control and anti-microbial technology or equivalent, weight: 7.25 oz. per square yd. Must feature a 100% smooth cotton fabric that is very soft to the touch, will not shrink, wrinkle or fade and easily accepts embroidery or imprinting. An equivalent fabric or design is acceptable. The garment must be machine washable. Embroidery: the U.S. Secret Service Uniformed Division's patch must be sewn on or embroidered, or the badge affixed in some way (reinforced badge tabs/holes) on the left breast area; the word POLICE shall appear in the lower blue part of the badge. Above each badge shall be embroidered 'SECRET SERVICE' and below each badge shall be embroidered the words 'UNIFORMED DIVISION'; all of the embroidered words shall be in all capital letters. For the white shirts, the embroidered words shall be in black. For the white shirts only: the word 'POLICE' shall be placed in the center back of the shirt between the shoulder blades in four inch black block lettering. Silk screening embroidery or other methods may be used to put the lettering on. Sizes: small, medium, large, extra large, XX large, XXX large. Minimum for the first twelve months and for an option period: 500, maximum 750. Delivery 30 days after receipt of order (not 30 days after receipt of award of the IDIQ). Please email your request for a picture of the patch and its embroidery, or of the 'POLICE' lettering. Line Item 0002: Embroidered polo uniform shirt, long sleeve, white. Must be made in the USA. Each shirt shall have three microphone (mic) tabs (pockets), one on each shoulder and one at the bottom of the placket at sternum level. Pen pocket on the left shoulder sleeve. Fabric: shall be either 100% polyester with x-eede moisture control and anti-microbial technology, weight: 7.25 oz. per square yd. Must feature a 100% smooth cotton fabric that is very soft to the touch, will not shrink, wrinkle or fade and easily accepts embroidery or imprinting. An equivalent fabric or design is acceptable. The garment must be machine washable. Embroidery: the U.S. Secret Service Uniformed Division's patch must be sewn on or embroidered, or the badge affixed in some way (reinforced badge tabs/holes) on the left breast area; the word POLICE shall appear in the lower blue part of the badge. Above each badge shall be embroidered 'SECRET SERVICE' and below each badge shall be embroidered the words 'UNIFORMED DIVISION'; all of the embroidered words shall be in all capital letters. For the white shirts, the embroidered words shall be in black. For the white shirts only: the word 'POLICE' shall be placed in the center back of the shirt between the shoulder blades in four inch black block lettering. Silk screening embroidery or other methods may be used to put the lettering on. Sizes: small, medium, large, extra large, XX large, XXX large. Minimum for the first twelve months and for an option period: 500, maximum 750. Delivery 30 days after receipt of order. Please email your request for a picture of the patch and its embroidery, or of the 'POLICE' lettering. Line Item 0003: Embroidered polo uniform shirt, short sleeve, black. Must be made in the USA. Each shirt shall have three microphone (mic) tabs (pockets), one on each shoulder and one at the bottom of the placket at sternum level. Pen pocket on the left shoulder sleeve. Fabric: shall be either 100% polyester with x-eede moisture control and anti-microbial technology, weight: 7.25 oz. per square yd. Must feature a 100% smooth cotton fabric that is very soft to the touch, will not shrink, wrinkle or fade and easily accepts embroidery or imprinting. An equivalent fabric or design is acceptable. The garment must be machine washable. Embroidery: the U.S. Secret Service Uniformed Division's patch must be sewn on or embroidered, or the badge affixed in some way (reinforced badge tabs/holes) on the left breast area; the word POLICE shall appear in the lower blue part of the badge. Above each badge shall be embroidered 'SECRET SERVICE' and below each badge shall be embroidered the words 'UNIFORMED DIVISION'; all of the embroidered words shall be in all capital letters. For the black shirts, the embroidered words shall be in gold or yellow. Sizes: small, medium, large, extra large, XX large, XXX large. Minimum for the first twelve months and for an option period: 400, maximum 650. Delivery 30 days after receipt of order. Please email your request for a picture of the patch and its embroidery. (There is no POLICE on the back.) Line Item 0004: Embroidered polo uniform shirt, long sleeve, black. Must be made in the USA. Each shirt shall have three microphone (mic) tabs (pockets), one on each shoulder and one at the bottom of the placket at sternum level. Pen pocket on the left shoulder sleeve. Fabric: shall be either 100% polyester with x-eede moisture control and anti-microbial technology, weight: 7.25 oz. per square yd. Must feature a 100% smooth cotton fabric that is very soft to the touch, will not shrink, wrinkle or fade and easily accepts embroidery or imprinting. An equivalent fabric or design is acceptable. The garment must be machine washable. Embroidery: the U.S. Secret Service Uniformed Division's patch must be sewn on or embroidered, or the badge affixed in some way (reinforced badge tabs/holes) on the left breast area; the word POLICE shall appear in the lower blue part of the badge. Above each badge shall be embroidered 'SECRET SERVICE' and below each badge shall be embroidered the words 'UNIFORMED DIVISION'; all of the embroidered words shall be in all capital letters. For the black shirts, the embroidered words shall be in gold or yellow. Sizes: small, medium, large, extra large, XX large, XXX large. Minimum for the first twelve months and for an option period: 400, maximum 650. Delivery 30 days after receipt of order. Please email your request for a picture of the patch and its embroidery. (There is no POLICE on the back.) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ IV. FORMAT AND SUBMISSION OF QUOTE PART A. PRICING 0001 Line Item 0001: Embroidered polo uniform shirt, short sleeve, white. Provide a unit price and a total price for 500 for the base year and for one option year. Shipping is to be included in the unit price. Line Item 0002: Embroidered polo uniform shirt, long sleeve, white. Provide a unit price and a total price for 500 for the base year and for one option year. Shipping is to be included in the unit price. Line Item 0003: Embroidered polo uniform shirt, short sleeve, black. Provide a unit price and a total price for 400 for the base year and for one option year. Shipping is to be included in the unit price. Line Item 0004: Embroidered polo uniform shirt, long sleeve, black. Provide a unit price and a total price for 400 for the base year and for one option year. Shipping is to be included in the unit price. PART B. CONTRACTOR INFORMATION Provide the nine-digit DUNS and the nine-digit TIN. DUNS is used to verify that the vendor is in CCR and a small business for the NAICS 315223. The Taxpayer Identification Number is necessary for electronic payment. By submitting a proposal, the Offeror acknowledges the Government requirement to be in the Central Contractor Registration (CCR) database prior to award of any contract. Information about CCR may be found at www.ccr.gov. PART C. TRACKING INFORMATION FOR SAMPLE SHIPMENT Provide the tracking information for the sample(s) you have shipped. PART D. PAST PERFORMANCE REFERENCES For Past Performance, provide two references from two different agencies/entities for similar work performed within the past two years. PART E. CERTIFICATION OF MADE IN THE USA Provide signed documentation on business letterhead stating that each item for which you are providing a quote is in compliance with the Buy American Act. Submit Parts A through E to Mishelle Miller via email or fax only. Submitting via email is preferred. Your entire email must not be greater than 3 MB; if your quote is above that limit, please send multiple emails. Faxed quotes will be accepted. Please put 139132 Embroidered polo uniform shirts in the subject line. All submissions will receive a confirmation email; if you do not receive a confirmation then your quote has not been received. Late quotes will not be accepted. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ V. SAMPLE OF EACH ITEM REQUIRED Include a representative sample for each line of your quote. Each sample will be returned if a return request is included with the sample stating the complete address; each sample without a return request will be destroyed upon completion of the test. For example, a quote for line item 0001 must include one white short sleeve shirt; a quote for line 0003 must include one black short sleeve shirt. Sample must be a size large or extra large. Sample must be the exact color. Each sample must include the embroidery and each white shirt sample must include the POLICE imprint. Failure to include a sample for any line item means the quote for that line item will not be considered. (If you are not quoting on a line, then do not provide a sample for that line.) Inclusion of any Part A Pricing with the sample will result in the rejection of the sample. Write the offeror name (the same name on the quote) on the hem of each sample shirt in ink that will not wash or wear off. No compensation will be made for any sample. Sample is to be mailed or delivered to this exact address: Communications Center (PRO-MILLER) 245 Murray Drive, SW Bldg T-5 Washington, DC 20223 Ship each shirt no later than the due date for this solicitation; the shirt need not be received by the due date. USSS will confirm when the sample is received but due to internal processing time, expect confirmation at least 48 business hours after the tracking information states its receipt. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ VI. EVALUATION FACTORS The Government will award an IDIQ contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. An award may be made to other than the lowest-price proposal received. The following factors shall be used to evaluate offers: (1) technical acceptability which is pass/fail (step 1); (2) technical quality of the product (step 2); and (3) price. The Government will perform a two-step evaluation. In step one, the initial evaluation will ensure that the sample is in compliance with the stated requirements (e.g., made in the USA, location of the embroidery, correct color of the shirt). Any sample not meeting the stated requirements will be found technically unacceptable. Samples meeting step one will then be tested for quality. Quality testing is defined as a durability test. Testing will take three days and will consist of each shirt being worn for one day, then washed, worn a second time for one day, washed, worn a third time for one day, and finally washed a third time. Wash and wear evaluation will be on the lack of shrinkage, minimal fading, the look of the embroidery, the look of the imprint (for each white shirt) and the samples overall durability after three wearing and three washings. Quality ratings will be provided as Excellent, Very Good, Satisfactory (Acceptable), Poor (Unacceptable). Note that delivery of all items must be within 30 days of award of each delivery order (not of the IDIQ). ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ VII. CONTRACT CLAUSES FAR 52.204-7 Central Contractor Registration FAR 52.212-1 Instructions to Offerors--Commercial Items FAR 52.212-2 Evaluation--Commercial Items FAR 52.212-3 Offerors Representations and Certifications--Commercial Items FAR 52-212-4 Contract Terms and Conditions--Commercial Items FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items 52.216-1 Type of Contract: firm fixed price IDIQ 52.216-18 Ordering. 52.216-19 Order Limitations 52.216-22 Indefinite Quantity 52.225-1 Buy American - Supplies 3052.209-70 Prohibition on Contracts with Corporate Expatriates 3052.204-90 Unauthorized Use of the U.S. Secret Service Name ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ VIII. ADDITIONAL INFORMATION FOR OFFERORS Documents will be emailed to you upon request; in the subject line type '139132 Embroidered polo uniform shirts' and in the text include the point of contact's name, company name and DUNS (to ensure it is a small business). For a word document containing pictures of each embroidery or imprint item and JPEG files of items specify in the text: 'pictures'. For a word document of all contract clauses specify: 'contract clauses'. For an excel spreadsheet for your quote listing both Pricing and Contractor Information to be submitted specify: 'spreadsheet'. One email for all requests is preferred, simply specify 'all'. Since this is a competitive requirement, please do not telephone with questions but email them; if you do not receive a confirmation response then your question was not received. This requirement is new; there is neither pricing information nor an incumbent. Registering as an interested vendor means that you will receive via email all FBO notices concerning this Solicitation.