86 VRS Vehicle/Equipment Parts Procurement

U.S. Air Forces in Europe (USAFE) intends to competitively establish Basic Ordering Agreements (BOAs) in accordance with FAR Part 16.703 with vendors who are capable of providing automotive and related vehicle parts, specialized tools, and accessories to repair and maintain approximately 1,600 vehicles and equipment managed by the 86th Vehicle Readiness Squadron (86 VRS) located at Ramstein Air Base, Germany. The contractor shall meet all minimum capability requirements and deliver all products required in the Specification/Statement of Need for vehicles/equipment included on the Vehicle Master List in a manner that supports 86 VRS's mission efficiently and effectively. The Government's minimum capability requirements, vital to successful accomplishment of the requirement, are: 1. Response time: The contractor shall acknowledge all parts orders placed by the Government via electronic means within 24 hours of receipt, or the next business day. 2. Speed of service/parts shipments: Priority/emergency parts shall be shipped to the Government within two (2) business days of the contractor receiving all parts to fulfill the order requested by the Government. Routine/working stock parts shall be shipped to the Government within five (5) business days of the contractor receiving all parts to fulfill the order requested by the Government. 3. Accuracy of parts orders: All parts are inspected/verified for correctness prior to shipment to ensure that the parts received correspond to the parts ordered. 4. Quality of parts: All parts furnished by the contractor shall meet or exceed the quality of the part furnished on the original piece of equipment. If the requested part is not available, a suitable substitute will be provided that meets all Original Equipment Manufacturer (OEM) requirements. Rebuilt/remanufactured or used parts must conform to the original manufacturer's tolerance. If OEM is required for any reason, it must be provided by the contractor. 5. Parts warranties: The contractor shall convey to the Government a standard warranty properly funded as part of the procurement (i.e., included in the price of the part/supply). A basic ordering agreement is not a contract; it is a written instrument of understanding, negotiated between an agency, contracting agency, or contracting office and contractor that contains (1) terms and clauses applying to future contracts (orders) between the parties during its term, (2) a description, as specific as practicable, of supplies or services to be provided, and (3) methods for pricing, issuing, and delivering future order under the basic ordering agreement. Issuance of BOAs will be based on evaluation of qualifications in accordance with the criteria as set forth in the solicitation. Contractors issued a BOA may receive requests for technical and/or price proposals as requirements arise. The Government will determine from which BOA holders to request price and/or technical proposals; specific firm-fixed-price orders will be competed among them. Award of orders will be based on price and other factors as deemed desirable and set forth for each specific requirement. Each order issued shall be subject to the contract clauses, provisions, certifications, terms, conditions, and pricing of the BOA. There is no guaranteed minimum dollar amount of volume of work that will be ordered under the agreement. Government funds are obligated only to the extent that a duly issued order creates such an obligation. If adequate competition cannot be obtained, the Government reserves the right to open the area of competition to include non-BOA holders. The BOA can only be changed by modification of the agreement itself and not by individual orders issued under the BOA. Modification of the BOA shall not retroactively affect orders issued prior to the time of the modification. A BOA may be cancelled by either party by mailing or otherwise transmitting 30 days prior written notice to the other party. Any such cancellation shall have no effect on any orders issued prior to the effective date of the cancellation, which shall be 30 days from the date of mailing or otherwise transmitting the written notice of cancellation. Prior to the effective date of cancellation, the 700th Contracting Squadron may continue to place orders under the BOA. Please provide comments, questions, and concerns regarding the notice description, minimum capability requirements, Specification/Statement of Need, or Vehicle Master List to Ms. Christel Wittmer, Contracting Officer, 700 CONS/LGCB, email: christel.wittmer@ramstein.af.mil and A1C Nicholas Goldstein, Contract Specialist, 700 CONS/LGCB, email: nicholas.goldstein@ramstein.af.mil by June 29, 2012 at 9:00 AM Central Time.