99 -- Digitization of National Archives Special Media Preservation Lab

Final Amendment Posting RFQ NAMA-07-R-0014.For Complete Word Copy contact contact@example.gov 2.6 Training services for operation of work stations and server for NARA lab staff. NARA is looking for the industry standard training for any new system after the system is proven operational. 2.7 Other direct costs would be costs associated with any CLIN that is less then $2,500. 2.8 Data deliverables are appropriate industry standard documentation on the operation of the equipment, on trouble-shooting problems, on maintenance procedures, and on repair procedures. This will include industry standard documentation on the mechanical design of the equipment, the electrical and electronics systems of the equipment, and the control systems of the equipment. NARA believes that technical manuals for each component will be a big part of the deliverables package. Any contractor unique workstation issues will need to be covered in a format that meets industry standards and will be separate from the technical manuals provided. Data deliverables will include the a spare parts package list, which shall consist of a selection of commonly replaced and unique parts or components required for the maintenance and repair of the equipment. This list may grow during the System Maintenance Year 1, 2 and 3 periods. The initial spare parts list will be delivered upon award, and updated annually upon exercising Maintenance options for years 2 and 3 CLIN 1001 and 2001. Data deliverables will also include a report tracking individual equipment warranties, and the workstation standard industry warranty from the contractor. Testing results from CLIN 00006 will be included as data deliverables. System Maintenance is included in the base year. This maintenance will cover the work stations, hardware that are a part of the work station system. This is a full-service maintenance agreement for the equipment. Maintenance shall cover the cost of all replacement parts and labor required to repair any defects and to make the equipment fully operational. 3.0 PLACE OF PERFORMANCE Work will be performed at the following location: Special Media Preservation Laboratory (NWTS) 8601 Adelphi Road in College Park Maryland, 20740 Entrance for installation will be via Metzerlott Road 4.0 PERIOD OF PERFORMANCE The period will be for installation and one year of system maintenance plus 2 option years of maintenance starting from date of award. 5.0 HOURS OF OPERATION Work must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA Contracting Officers Representative (COR) and the Contractor. 6.0 TASKS AND DELIVERABLES The deliverables for this requirement are the new box labels and the updated paperwork indicating new box numbering. Performance Specifications/Additional Requirements: MISCELLANEOUS REQUIREMENTS 6.1 All work must be completed on a schedule mutually agreed upon by the vendor and the Government no later than one year from contract award date in base year or applicable option year. 6.2 No transportation or travel expenses will be paid. 6.3 Vendor must accept direct deposit for payment. (Vendor must be registered with the CCR registry.) Government-furnished materials: Please see the above paragraph 1 titled ?The existing Special Media Preservation (NWTS) Environment.? Subcontractors: In the event that subcontractors are needed for portions of this project, they shall be required to fully comply with all relevant portions of this performance work statement and the final contract between the Government and the prime Contractor. Part III, Contract Clauses Due to space limitation on FEDBIZOPS the Terms and Conditions (provided additional clauses that will be included as part of the purchase order when it is issued) are included by reference only. For a complete copy send e-mail to contact@example.gov. FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Sep 2006) FAR 5oard. Image processing controls and tools for microfilm scanners ? including- Ability to set- For scanning- Spatial resolution (PPI); Encoding (bi-tonal and grayscale); Bit-depth (1-bit, 8-bits per channel, 16-bits per channel); Ability to adjust tone reproduction; For saving files- Spatial resolution; Encoding; Bit-depth. Tone reproduction image processing controls- Ability to control tone distribution via a curves or gamma adjustment. Ability to manually set all image processing controls and apply settings to all images created. Ability to save all setting and reuse for other batches or projects. Ability to define and set the method of thresholding for 1-bit bitonal scanning- User adjustable and set fixed threshold; User adjustable and set dynamic threshold, ability to select different thresholding algorithms. User selectable and configurable image processing, including- Auto and manual density compensation and gamma correction for 8-bit grayscale and 1-bit bitonal scanning. Auto deskew; Auto crop; User selectable and configurable unsharp mask sharpening for grayscale image; Auto and manual rotate and flip of image files; Frame Detection and Scanning- Ability to scan entire roll, entire microfiche, and/or entire rows of microfiche as a single image ? with ability to do frame detection and image segmentation after scanning Auto frame detection using- Leading and trailing edge detection; Blip detection. Manual and auto naming- User definable naming conventions-Ability to set the number of characters; Auto count; Append prefix; Append suffix; Append file extension; Ability to save naming conventions. Workflow Management- Job Profiles ? scanner software shall have the ability to define and save all user settings as job profiles, and reuse profiles for later sessions and jobs. User Profiles - scanner software shall have the ability to configure user interface for individuals and save settings as user profiles ? including ability to configure controls that appear in the user interface and ability to lock out access to selected settings. Ability to review images and perform quality control of image files. Ability to perform redos or rescans of appropriate defective digital images as identified as part of the quality control process. Audit trail of all work and rescans. Document indexing capabilities. Ability to calculate and save an MD-5 checksum for each file saved. Ability to record metadata- Ability to define and save metadata in header tags and Adobe XMP (standard and custom panels). Ability to save metadata in compliance with descriptive metadata standards like Dublin Core and user definable schema; Ability to collect and save NISO Z39.87 compliant technical metadata; Ability to perform document indexing-Local workstation based indexing at time of document image capture; Assign indexing metadata to individual and groups of images. Ability to save or export metadata ? delimited text formats; to SQL or Oracle databases; XMP; Standard schema (like METS); Custom schema. Save images packaged with metadata-multiple fields assignable to images; configure fields and metadata scheme for each job; Save and name configuration, ability to reuse configuration for new batches or projects. 2.3 Microfilm Scanners (Microfiche) and Workstations - Microfilm To Be Scanned ? Microfilm of all types- camera originals; camera negatives and COM produced positives/negatives; silver gelatin on acetate and polyester base, dry silver (thermally processed), etc.; second and third generation duplicates; positives and negatives on silver gelatin, diazo, vesicular, etc.acetate and polyester base; Non-perf and perforated rollfilm; All standard formats and layouts, with many non-standard formats and layouts; Film ranges in age from new film to 50+ years old film; Condition for microfilm ranges from good to poor and very fragile Information content- Records of all types up to 200 years old ? textual, maps, plans, computer data, photos, etc. Single sheet or loose, and bound; Handwritten, typed, printed, carbon or other copies, etc. Quality of microfilm ranges from- good condition to poor condition film: well filmed or duplicated (properly exposed and processed, appropriate density, good text legibility, etc.) to poorly filmed or duplicated (uneven lighting, out-of-focus frames, poorly processed, water marks, over or under developed, etc.). high-contrast printed text with sharp-edged characters, to old hand-written documents, and to poor condition, low-contrast originals and/or with diffuse characters, fading text, darkened and stained paper, fine pencil-written annotations, halftone and photographic illustrations, etc. Microfiche Scanner - Formats and Configuration- The microfilm microfiche scanning system shall be able to scan- step-and-repeat fiche, COM fiche, jacketed fiche, etc.; all standard and many non-standard microfiche layouts; reduction ratios from 7x to 50x; scanner configured for table-top use; for most microfilm to be scanned, the intent is to produce the highest-quality grayscale images possible. Illumination - Low temperature and even illumination across the full optical path of the scanner, covering the largest width necessary for even illumination of the largest format microfilm. Normalization - Ability to perform normalization to compensate for variations in illumination, variations in the lens performance (such as fall off) and for variation in the light sensitivity response of photo-diodes on the sensor. Scan Speed ? a minimum range of 100 to 200 images per minute for 8-bit grayscale scanning at 400 ppi. Production Environment ? Microfilm scanners to operate reliably for 8 to 10 hour days, and 15,000 to 35,000 grayscale images per rollfilm scanner per day. Data Transfer ? Microfilm scanners shall have high-speed data transfer to host computer. Tonal Sampling ? Minimum A/D sampling of 10-bits for grayscale images, with the ability to save files as 8-bits grayscale images; Preferred - 12-bit A/D sampling and ability to save either as 8-bit or 16-bit grayscale; Ability to scan originals and save raster image files in 8-bit grayscale or 1-bit bitonal encodings Minimum Optical Resolution ? Output raster image files at 400 ppi for grayscale at 100% magnification or original size ? no interpolation from lower spatial resolutions. Output raster image files at 600 ppi for 1-bit bitonal images at 100% magnification or original size ? may be created via direct scanning or derived/interpolated from 400 ppi grayscale image data. User configurable settings for reduction ratio and to scale image dimensions. File Formats - Ability to save raster image files in the following file formats at a minimum- TIFF version-6 (TIF); Uncompressed; Compressed using LZW, ZIP, and ITU G4 compression; Single and multiple-page; JPEG (JPG); Adobe PDF; Single and multiple-page; Uncompressed and compressed using ZIP, ITU G4, and JPEG compression. Standard and PDF-A compliant files; Optional ? JPEG2000 (JP2) lossless and lossy compression; Targets and Calibration -Microfilm scanning systems shall be provided with targets and software to calibrate system. Conformance to NARA?s 2004 Guidelines - Conformance with all scanner performance and image quality requirements cited in NARA?s Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files ? Raster Images, June 2004 ? available at http://www.archives.gov/preservation/technical/guidelines.pdf. Workstation and Operating System Compatibility- Software for operating the digital camera systems, workflow management, quality control, and document indexing shall be compatible with and run on Microsoft Windows XP Professional operating system. Provide a computer workstation with the following minimum features ? Dell Precision Workstation 490 or brand name equivalent- mini tower configuration; 64-bit compatible; two (2) Dual Core Xeon, 2.3 GHz, 4 MB L2, processors; MS Windows XP Professional; 4 GB RAM; Dual DVI or dual VGA graphics card with 256 MB; two (2) 500 GB internal SATA hard drives; a CDR/RW and DVD-R/RW drive; gigabit Ethernet NIC; 24? widescreen LCD monitor; optical mouse; 1394 controller or FireWire; USB enhanced keyboard; Image processing controls and tools for microfilm scanners ? including- Ability to set- For scanning-Spatial resolution (PPI); Encoding (bi-tonal and grayscale); Bit-depth (1-bit, 8-bits per channel, 16-bits per channel); Ability to adjust tone reproduction; For saving files-Spatial resolution. Encoding Bit-depth. Tone reproduction image processing controls- Ability to control tone distribution via a curves or gamma adjustment. Ability to manually set all image processing controls and apply settings to all images created. Ability to save all setting and reuse for other batches or projects. Ability to define and set the method of thresholding for 1-bit bitonal scanning- User adjustable and set fixed threshold; User adjustable and set dynamic threshold, ability to select different thresholding algorithms. User selectable and configurable image processing, including- Auto and manual density compensation and gamma correction for 8-bit grayscale and 1-bit bitonal scanning; Auto deskew; Auto crop; User selectable and configurable unsharp mask sharpening for grayscale image; Auto and manual rotate and flip of image files; Frame Detection and Scanning- Ability to scan entire roll, entire microfiche, and/or entire rows of microfiche as a single image ? with ability to do frame detection and image segmentation after scanning; Auto frame detection using-Leading and trailing edge detection; Blip detection; Manual and auto naming- User definable naming conventions- Ability to set the number of characters; Auto count Append prefix, Append suffix, Append file extension, Ability to save naming conventions Workflow Management- Job Profiles ? scanner software shall have the ability to define and save all user settings as job profiles, and reuse profiles for later sessions and jobs. User Profiles - scanner software shall have the ability to configure user interface for individuals and save settings as user profiles ? including ability to configure controls that appear in the user interface and ability to lock out access to selected settings. Ability to review images and perform quality control of image files. Ability to perform redos or rescans of appropriate defective digital images as identified as part of the quality control process. Audit trail of all work and rescans. Document indexing capabilities. Ability to calculate and save an MD-5 checksum for each file saved. Ability to record metadata- Ability to define and save metadata in header tags and Adobe XMP (standard and custom panels) Ability to save metadata in compliance with descriptive metadata standards like Dublin Core and user definable schema; Ability to collect and save NISO Z39.87 compliant technical metadata; Ability to perform document indexing- Local workstation based indexing at time of document image capture; Assign indexing metadata to individual and groups of images; Ability to save or export metadata -delimited text formats; to SQL or Oracle databases; XMP; Standard schema (like METS), Custom schema; Save images packaged with metadata-multiple fields assignable to images configure fields and metadata scheme for each job Save and name configuration, ability to reuse configuration for new batches or projects. 2.4 High Speed Document Scanner and Workstations - Originals To Be Scanned ? Textual records as single-sheet or loose-leaf pages; Sizes ranging from 3?x5?index cards up to 12?x34? documents; Light weight tissue to heavy cover stock - 7 lb to 110 lb paper weight; Condition for all record types ranging from good to poor; Information content- high-contrast printed text with sharp-edged characters; low-contrast originals and/or with diffuse characters, fading text, darkened and stained paper, fine pencil-written annotations, halftone and photographic illustrations, etc. color information, including color text, printed, hand-written, graphic, halftone and photographic illustrations in color; Document Scanner Configuration- The document scanner shall be a duplex scanner with automatic document feed and be configured for table-top use. Lighting - Low temperature and UV-filtered lights. Production ? Scan up to 80,000 pages per day. Data Transfer ? Document scanner shall have high-speed data transfer to host computer. Tonal Sampling and Encoding - Minimum A/D sampling of 10-bits per channel for color and grayscale images. Ability to scan originals and save raster image files in 24-bit color, 8-bit grayscale, or 1-bit bitonal encodings. Minimum Optical Resolution -Output raster image files at 300 ppi for grayscale and RGB color images at 100% magnification or original size - no interpolation from lower spatial resolutions. Output raster image files at 400 ppi for 1-bit bitonal images at 100% magnification or original size ? may be created via direct scanning or derived/interpolated from 300 ppi grayscale image data. Output of all files at 100% magnification or original size. User configurable settings to scale image dimensions, both magnification and reduction. File Formats - Ability to save raster image files in the following file formats at a minimum- TIFF version-6 (TIF); Uncompressed; Compressed using LZW, ZIP, and ITU G4 compression; Single and multiple-page; JPEG (JPG); Adobe PDF; Single and multiple-page Uncompressed and compressed using ZIP, ITU G4, and JPEG compression; Standard and PDF-A compliant files; Optional ? JPEG2000 (JP2) lossless and lossy compression; Targets and Calibration ? Document scanner shall be provided with targets and software to calibrate system. Workstation and Operating System Compatibility- Software for operating the digital camera systems, workflow management, quality control, and document indexing shall be compatible with and run on Microsoft Windows XP Professional operating system. Provide a computer workstation with the following minimum features ? Dell Precision Workstation 490 or brand name equivalent- mini tower configuration 64-bit compatible two (2) Dual Core Xeon, 2.3 GHz, 4 MB L2, processors; MS Windows XP Professional; 4 GB RAM; Dual DVI or dual VGA graphics card with 256 MB; two (2) 500 GB internal SATA hard drives; a CDR/RW and DVD-R/RW drive; gigabit Ethernet NIC; 24? widescreen LCD monitor; optical mouse; 1394 controller or FireWire; USB enhanced keyboard. Image processing controls and tools for digital cameras ? including- Ability to set- For scanning- Spatial resolution (PPI); Encoding (bi-tonal, grayscale, RGB color, other color encodings); Bit-depth (1-bit, 8-bits per channel, 16-bits per channel); Ability to adjust tone and color reproduction; For saving files- Spatial resolution- Encoding; Bit-depth; Tone and color image processing controls- Automatic and manual white balance, and ability to turn off auto white balance - preset white balance setting for lights provided; custom white balance feature, and ability to save custom white balance. Ability to control tone distribution and color balance via a curves or gamma adjustment. Ability to manually set all tone and color image processing controls and apply settings to all images created. Ability to save all setting and reuse for other batches or projects. Ability to define and set the method of thresholding for 1-bit bitonal scanning- User adjustable and set fixed threshold; User adjustable and set dynamic threshold, ability to select different thresholding algorithms; User selectable and configurable image processing, including- Auto deskew; Auto crop; Unsharp mask sharpening for color and grayscale images; Auto and manual rotate and flip of image files. ICC color management ? full ICC compliant color management workflow, including- Ability to assign standard or custom profiles to image files at time of capture and at the time of saving file, also ability to work without a profile. Ability to perform color transformations to standard or custom color spaces. Ability to set rendering intent used for color profile transformation (perceptual and relative colorimetric at a minimum). Ability to save image files with or without color profiles; Manual and auto naming- User definable naming conventions-Ability to set the number of characters, Auto count, Append prefix Append suffix, Append file extension, Ability to save naming conventions. Workflow Management- Job Profiles ? Camera software shall have the ability to define and save all user settings as job profiles, and reuse profiles for later sessions and jobs. User Profiles - Camera software shall have the ability to configure user interface for individuals and save settings as user profiles ? including ability to configure controls that appear in the user interface and ability to lock out access to selected settings. Ability to review images and perform quality control of image files. Ability to perform redos or rescans of appropriate defective digital images as identified as part of the quality control process. Audit trail of all work and rescans. Document indexing capabilities. Ability to calculate and save an MD-5 checksum for each file saved. Ability to record metadata-Ability to define and save metadata in header tags and Adobe XMP (standard and custom panels); Ability to save metadata in compliance with descriptive metadata standards like Dublin Core and user definable schema; Ability to collect and save NISO Z39.87 compliant technical metadata. Ability to perform document indexing-Local workstation based indexing at time of document image capture; Assign indexing metadata to individual and groups of images; Ability to save or export metadata -delimited text formats; to SQL or Oracle databases; XMP; Standard schema (like METS); Custom schema Save images packaged with metadata-multiple fields assignable to images; configure fields and metadata scheme for each job; Save and name configuration, ability to reuse configuration for new batches or projects 2.5 The contractor will perform all professional services for Setup and installation of the work stations on site which includes testing and configuration validation for workstations and server/software in the Special Media Preservation Labs. Testing to produce the following results for performance requirements for the digital cameras/scanners, reported under CLIN 00008 including: -Spatial Frequency response or spatial resolution -Channel registration (for color scanners) -Image noise From Complete Word Document contact contact@example.gov