This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The intent is to award this requirement as a sole source procurement due to the limited number of fitness facilities within walking distance of DFAS Indianapolis. This is solicitation number HQ0423-05-T-0002: The solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2001-26, Effective 20 Dec 04. This requirement is UNRESTRICTED. The NAICS code is 713940 and the small business size standard is $6 million. Line Item Number(s) Items Qty's Unit of Measure 0001 Fitness Memberships-Military 9 Months 0002 Fitness Memberships-Civilians 9 Months Description of items/services: STATEMENT OF WORK REQUIREMENT: Access to full service physical fitness facilities for civilian and military personnel assigned and working in the Emmett J. Bean Federal Center, Indianapolis. SCOPE: The government anticipates purchasing: 93 - Memberships for DFAS-IN Military Personnel 225 - Corporate Memberships for DFAS Indianapolis Civilian Personnel. Memberships discounted 15%-30% from the standard open market membership fee. Membership can be used by DFAS military and civilians at contractor facilities throughout the U.S. SPECIFICATIONS: The contractor shall provide: Access to physical fitness facilities, qualified instructors, formal health programs and services. Access to the physical fitness facility will be through individual membership cards issued by the fitness facility personnel. Privileges of a regular membership to include unlimited access at any of the contractors facility locations. Services to include, but not be limited to, use of an indoor gymnasium, community center or recreation center complex with indoor swimming pool, cardiovascular equipment, stationary and free weights, workout room, shower and secured locker facilities. Facility to be available for use at a minimum from 5:30 AM until 9:00 PM Monday through Friday. Health, wellness and educational programs, to include, personal fitness evaluations, weight management are offered for an additional fee. Wellness programs to be conducted by instructors with current certification from either American College of Sports Medicine, American Council on Exercise, YMCA or National Commission for Health Education Credentialing. The primary facility is within reasonable walking distance (within 15 minutes) of the Emmett J. Bean Federal Center, 8899 East 56th Street, Indianapolis, IN 46249, so the facility can be easily accessed by employees before and after duty hours or during the normal business day for those individuals who opt to use the facility during flex hours, i.e. lunch hour. Validate that the civilian employees are enrolled in the DFAS wellness program prior to issuing a fitness club corporate membership card. Provide a listing of all cards issued each month. The listings must be provided NLT than the tenth working day of the following month to the COR. One time billing to the COR for the agency portion of the military corporate memberships. Monthly billing to the COR for the agency portion of the civilian corporate memberships. Direct billing to the civilian employee for their balance of the corporate membership costs. The Government retains the right to discount their portion of the civilian employee membership at 15% and 30% and to terminate the membership when utilization drops below an average of two visits per week over a period of two months - this will be tracked and measured by the Government. APPLICABLE REGULATIONS AND DOCUMENTS: The following references pertain to the physical fitness requirements and guidelines: 1. DoD Directive 1010.10. 2. Health Promotion and the American College of Sports Medicine Guidelines (ACSM) for Exercise Testing and Prescription. 3. AR 215-1, Morale, Welfare and Recreation Activities. 4. AR 600-63, Army Health Promotion. LENGTH OF CONTRACT: Date of Award to 30 September 2005 POINTS OF CONTACT: Defense Finance & Accounting Service ATTN: Rich Rardin (DFAS-HI/IN) 8899 East 56th Street Indianapolis, IN 46249 Telephone: Rich Rardin, 317-510-2381 1SG Shirley Johnson, 317-510-2146 Period of Performance is: Date of Award through 30 Sep. 2005. Place of Performance is Indianapolis, IN. FOB Origin. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. FAR 52.212-2, Evaluation -- Commercial Items, is applicable. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Past Performance. Past performance and price are of equal importance. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their offer. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The Defense Priorities and Allocations System (DPAS) applies and the assigned rating for this requirement is DOC9. Offers are due by 1:00 p.m. EST on 13 January 2005. Facsimile and e-mail quotes are acceptable and preferred Offers may be submitted by mail and forwarded to: Point of Contact: Richard D. St.Clair DFAS Contract Services Directorate 3990 E. Broad Street Bldg. 21, Room 2B219 Columbus, OH 43213-1152 Phone Number: 614-693-1910 Fax Number: 614-693-5674 e-mail address: Richard.Stclair@dfas.mil Furnish quotes to this POC on or before the closing time listed in this RFQ.
