9999-- Multifunctional Devices- printer/copier/fax/scanning services

Sources Sought Notice Sources Sought Notice Page 4 of 4 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 4 1. This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 124 E. Hwy 67 Suite 100 Duncanville Texas 75134 for the procurement for comprehensive Manage Print Service and Maintenance of 288 new multi-functional Device (MDF) Brand Name or Equal. With Base year plus four option years of preventative maintenance. 2. Background and Requirement: The Central Texas Veterans Health Care System (CTVHCS) is looking to seeking a comprehensive Managed Print Service Lease and Maintenance of 288 new (not refurbished) multi-functional devices (MFD), a barcode scanning system to track and manage mail / packages, and a mailing system consisting of hardware and software to produce communication notices being sent out to Veterans. The requirements of this solution have multiple components that are seamlessly integrated as a total solution to ensure successful implementation of a digital fax communications server, MFD contract, barcode scanning system, and mailing system. The vendor shall provide all required components with complete support as a total fully integrated solution and turn-key ready. The selected contractor must be able to respond to deliveries, installation, operating supplies/replacements, scheduled maintenance, and incidental services during the lease period described herein, as well as be prepared with emergency response capabilities to respond to unserviceable equipment and operating supplies included in the maintenance/service/operating supplies agreement periods. a. Requirement salient characteristic is as follows. Canon Image Runner 5550IG Printer Lease Canon Image Runner 8585IG Printer Lease Pilot Wave 360G Lease Canon Super G3 Fax Lease Canon UniFlow Basic Office License RightFax Server Software Certified Copier / Printer Repair Technician Monochrome Color Flat Rate Maintenance HW & Monthly Maintenance Send Pro Package Tracking Meter Machine Lease 3. LOCATION OF SERVICES Primary Facilities Olin E. Teague, Temple, TX Doris Miller, Waco, TX Ambulatory Care and Clinic Facilities Austin Outpatient Clinic, Austin, TX Brownwood Community Based Outpatient Clinic, Brownwood, TX Bryan College Station Community Based Outpatient Clinic, College Station, TX Cedar Park Community Based Outpatient Clinic, Cedar Park, TX Ft. Hood, TX Killeen Sleep Lab, Killeen, TX Killeen Vet Center, Harker Heights, TX LaGrange VA Outreach Clinic, LaGrange, TX Palestine Community Based Outpatient Clinic, Palestine, TX Pflugerville Community Based Outpatient Clinic, Pflugerville, TX 4. If this is an item your business can provide, please respond to this Sources Sought Notice by 3:00 PM Central Time on Monday, June 20, 2022. 5. The intent of this notice is to establish sources to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response. b. Please note that VA is particularly interested in determining the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item. c. Respond to this notice if you can provide the brand name or Equal products listed in the table in the background and requirement section above. In the response, please cite your business size status. d. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items. e. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). 6. Responses should include: (1) Business Name (2) Business Address (3) Point of Contact - Name - Phone Number - E-mail Address (4) SAM UID Number (5) NAICS code (6) Business Size: SMALL or LARGE (7) Type of Business: SERVICE-DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc. (8) Letter stating OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services if applicable (9) GSA/FSS Contract Number if applicable All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement. 7. Send responses to Danise Burt at danised.burt@va.gov. DISCLAIMER: This notice complies with the requirements of FAR 5.201 and is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice. End of Document