AccelQ Enterprise - Renewal

The contract involves the renewal of software licenses and related services for the Ohio Department of Developmental Disabilities, covering a period from November 20, 2025, to November 19, 2026. It includes the procurement of 19 AccelQ Unified Pro Licenses supporting Web and API automation, an enterprise upgrade, a Salesforce integration, and 19 local agent licenses. The solicitation emphasizes that awards will be made to the lowest responsible and responsive bidder, with quotes required to be submitted via the OhioBuys portal by October 27, 2025, and must remain valid for at least 90 days. Shipping is directed to the Department’s IT Services office in Columbus, Ohio, with contact for questions provided. Security and data privacy are paramount, with the contract incorporating strict compliance requirements such as adherence to IRS Publication 1075, CJIS Security Policy, NCIC Operating Manual, and NIST SP 800-53 standards. All personnel accessing sensitive or regulated information must complete mandatory background checks and security certifications, including signing the FBI CJIS Security Addendum. The contractor is responsible for safeguarding State Data, reporting security incidents promptly, and supporting the State’s security policies throughout the contract lifecycle. The agreement does not specify standard FAR clauses but instead incorporates these regulatory and security requirements by reference, making compliance with federal and state security standards mandatory. The evaluation process is based on responsiveness, responsibility, and price, with no technical scoring or trade-offs specified, ensuring the award is primarily driven by cost among compliant bids.