Accounts Receivable and Accounts Payable Solution for Pierce County Clerk of the Superior Courts System

The contract involves providing a comprehensive accounts receivable and accounts payable solution tailored to meet the fiduciary responsibilities of the Pierce County Clerk of the Superior Courts System. The solution must encompass a range of financial management functions including the assessment of both state and locally mandated fees, receipting and recording case-related and non-case-related funds, and accurately posting these funds to appropriate case fee records to ensure precise account balances. Additionally, the system must support the maintenance of trust accounts and investments, facilitate disbursement of funds through check generation, and produce necessary payment agreements and notices for collection activities. It also requires capabilities for billing uncollected funds, reconciling bank accounts, and generating documentation to comply with audits conducted by county, state, and federal agencies. The project is set to be awarded within a budget range of $500,000 to $2,000,000, with the solicitation posted by Pierce County, Washington, under NAICS code 922110. The response deadline is February 14, 2025, and the primary contact for this procurement is Andrew Robson, reachable via email or phone. The solution aims to streamline financial operations, ensure regulatory compliance, and support the court’s fiduciary duties through an integrated, reliable system.