Actuarial and Related Services

The City of Clearwater is soliciting proposals under solicitation 52-26 for qualified actuarial consulting firms to provide comprehensive services for the City's Employees' Pension Plan and Other Post-Employment Benefits (OPEB) program. The scope of work includes performing annual actuarial valuations, financial reporting, and regulatory compliance services, specifically adhering to GASB 67, 68, 74, and 75 standards as well as Florida Statute 112.664. Key deliverables include annual pension valuation reports due April 30, GASB financial reporting due February 1, Florida Statute disclosures due May 15, and annual employee benefit statements due May 31. The estimated initial period of performance runs from January 1, 2027, through December 31, 2031, with all services performed in Clearwater, Florida. Proposals must be submitted electronically via the City's e-Procurement Portal by August 27, 2026, at 10:00 AM. The selection process utilizes a weighted point system where the highest importance is placed on the qualifications and experience of the firm (35%) and the qualifications of personnel (20%), followed by project approach, understanding of requirements, references, and compensation. Awarded contractors must comply with strict administrative requirements, including E-Verify certification, PII protection, and the disclosure of any scrutinized company affiliations. The contract emphasizes a trade-off process between technical merit and cost, requiring a structured seven-tab proposal format for evaluation.