This Solicitation opportunity from West Virginia was posted on May 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
AEOI-0304-TOR2600000004-1 | LIBRARY DATA PLATFORM & SURVEY SERVICES (PLS-COMPATIBLE)
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The West Virginia Department of Tourism is soliciting proposals for a Library Data Platform & Survey Services contract under solicitation number AEOI-0304-TOR2600000004-1, with responses due by June 9, 2026. The contract seeks a vendor to develop and implement a centralized data platform designed to ingest, normalize, analyze, and report on public library performance data, primarily aligned with the IMLS Public Library Survey (PLS) standards. Key deliverables include a functional data system capable of producing standardized and customizable reports in CSV, Excel, PDF, and API formats, along with dynamic visualizations and longitudinal analysis tools that support library KPIs. The performance period is fixed at 365 calendar days, beginning upon issuance of the Notice to Proceed, with no specified physical location for performance or delivery. The award will be based on best value using a trade-off methodology, prioritizing qualifications, experience, technical approach, and implementation capability over price, with no price information required in proposals. No lowest price technically acceptable (LPTA) evaluation is used. The vendor must demonstrate substantial experience with public library datasets, financial stability, and qualified personnel with relevant certifications. Technical capabilities must ensure FERPA and state privacy compliance, with robust security measures aligned with West Virginia’s confidentiality policies. The contract imposes strict confidentiality obligations, requiring vendors to safeguard personally identifiable information and prohibiting unauthorized disclosure. Vendors must be fully licensed and in good standing with state agencies, including the Secretary of State and Tax Department, and must disclose any interested parties using the WV Ethics Commission form. Contract modifications and assignments are strictly controlled, requiring written agreement and approval from both the agency and the Attorney General’s Office. An unusual provision assigns all antitrust claims related to the contract to the state. Insurance requirements include workers’ compensation, and liquidated damages may apply if deliverables are not met within 30 days of expiration. No formal packaging, marking, payment office, or funding identifiers are provided, and while submissions must be electronic via email to Mary R. Kemper, file formats are not specified. The vendor must also submit an Interested Party Disclosure Form and comply with all state laws without overriding the contract terms through their own forms.
General Info
Agency
Place of Performance
WV, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
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