Aerial Mapping RFQ

The City of Port Angeles issued a Request for Qualifications (RFQ) under solicitation number SVC-2019-03 to procure photogrammetry and mapping services in support of its Geographic Information Systems (GIS) program. The contract, awarded to GeoTerra for $78,880.00, encompasses the collection, processing, and delivery of high-resolution aerial photography and LIDAR data covering the city limits, urban growth areas, and portions of Clallam County. Key deliverables include pre-marked ground control points, classified LIDAR datasets with ±0.5-foot vertical accuracy, 2-foot contour maps, georeferenced color orthophotos at 0.12-foot ground sample distance within city limits, and a single seamless mosaic file compatible with ESRI and Autodesk platforms. The scope also mandates the production of seven large-format printed color mosaics and four oblique digital photographs to assist with utility mapping, infrastructure management, and urban planning. Strict compliance with national datums NAD 83 and NAVD 88/91 and ASPRS Class 1 accuracy standards is required, with the LIDAR data collection to occur prior to leaf-out and aerial photography timed around the summer solstice to optimize sun angle and imagery quality. The contract solicitation set clear submission guidelines, including a February 20, 2019 deadline for Statements of Qualifications (SOQs), a 10-page submission limit, and evaluation criteria heavily weighted towards past performance (35%), project understanding (25%), and project approach (20%), with lesser weight given to proposed staff qualifications and schedule availability. Award was determined by a trade-off process emphasizing best overall value rather than lowest price. The City’s contract specialist, Lucy Hanley, oversaw the administrative process, with the Public Works and Utilities Director involved in submissions review. Deliverables were to be submitted electronically on portable hard drives, with inspections and acceptance conducted by the City upon receipt. There are no standard federal acquisition regulation (FAR) clauses included, nor specific packaging or shipping instructions, as the contract revolves around digital data deliverables. The contract's performance period began in March 2019 and concluded by mid-September 2019, aligning with critical project milestones for ground control, LIDAR flights in March, and aerial photography during June. Overall, this task supported the City's objective to update its geospatial data infrastructure with state-of-the-art mapping products to improve city planning, asset management, and public utility operations.