AFICA MOKKITS OS

This Request For Information (RFI)/Sources Sought (SS) is issued by the Air Force Installation Contracting Agency (AFICA), 766th Specialized Contracting Squadron, Strategic Acquisitions Flight (766 SCONS/PKZ). This is not a Request for Quote (RFQ) or Request for Proposal (RFP). This is a RFI ONLY to identify sources that can provide MOKKITS Operations Support. The information provided in the RFI is subject to change and is not binding on the Government. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract (FAR 15.201(e)). All submissions become Government property and will not be returned. PURPOSE: The purpose of this notice is to conduct market research for a known agency requirement and to conduct an exchange with industry prior to receipt of proposal in accordance with (IAW) FAR 15.201. The Government seeks industry comments in response to the specific questions listed below and the draft Performance Work Statement (PWS) attached. The response(s) will be used to identify and resolve concerns regarding the acquisition strategy, the feasibility of the requirement, the suitability of the proposal instructions and evaluation criteria, the availability of reference documents, and any other industry concerns or questions (FAR 15.201(c)). The result of this RFI will be used as an effort to obtain competition, identify qualified potential sources and promote full and open competition to the maximum extent practicable IAW FAR Part 19, FAR Part 10, FAR Part 6, FAR Part 5, and the Competition in Contracting Act (CICA), 41 U.S.C.253. DESCRIPTION OF SERVICES: The Misawa/Osan/Kunsan/Kaden Instrumentation Training System (MOKKITS) provides realistic Air Combat Training to the warfighter and employs instrumentation on high activity participant aircraft and ground subsystem components. The system contains an air-to-air data link for sharing participant GPS based time-space-position information and is capable of both range-less and ground-based live monitor operations. The contractor shall be responsible for total MOKKITS Operations Support performance, including all management, labor, equipment, materials, tools, vehicles, and supplies not provided Government Furnished Equipment (GFE)/Contractor Furnished Equipment (CFE). The contractor shall provide sufficient qualified personnel to load/unload pods, transport pods/prepare for shipment, process pre/post mission data and operate aircrew debriefing equipment locations in Tables 1 and 1a. of the attached draft PWS. NAICS CODE: The overall program NAICS (North American Industrial Classification System) code is 541990 for all other professional, scientific and technical services, with a size standard of $15.0 million. This NAICS code was concurred with the small business representative. ANTICIPATED CONTRACT TYPE/PERIOD OF PERFORMANCE: The anticipated contract will be a Firm-Fixed Price contract. Period of Performance: one (1) 12 month base period year and four (4) 12 month option periods. The resultant contract award will include FAR clause 52.217-8, Option to Extend Services for a period of performance not to exceed a six (6) month extension of services. The total period of performance shall not exceed five (5) years and six (6) months. PROJECTED CONTRACT AWARD DATE: On/about 1 October 2019 TOTAL SMALL BUSINESS SET ASIDE: The Contracting Officer will use the responses received from this notice to determine if a total small business set-aside is appropriate. The Contracting Officer must determine if there is a reasonable expectation meeting the criteria IAW FAR 19.502-2 of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery IAW FAR 19.502-2(a). PARTIAL SMALL BUSINESS SET ASIDE: The Contracting Officer will use the responses received from this notice to determine if a partial small business set-aside is appropriate. The Contracting Officer must determine if there is a reasonable expectation of obtaining offers meeting the criteria IAW FAR 19.502-3. SUBCONTRACTING OPPORTUNITIES: To increase participation by small businesses and other socioeconomic programs and to meet established subcontracting plan goals, the Contracting Officer will use the responses received from this notice to determine if subcontracting opportunities exist (FAR 5.206). FULL AND OPEN COMPETITION: Contracting Officers shall provide for full and open competition through use of competitive procedure(s) contained in this subpart that are best suited to the circumstances of the contract action and consistent with the need to fulfill the Government's requirements efficiently IAW FAR 6.101(b). PROCUREMENT HISTORY FOR SIMILAR SERVICES: Award Date: 18 November 2014; Acquisition type: Full and Open; Contract number: FA521515C7002; Contractor: Bering Sea Environmental; CAGE: 3U7U3; The contract includes operational support services for four (4) permanent locations: Misawa AB Japan, Osan AB Korea, Kunsan AB Korea, and Kadena AB Japan and six (6) temporary and indeterminate locations: Singapore, Guam, Thailand, Republic of Korea, Large Forces Exercises, and Dissimilar Air Combat Training. Award Date: 28 March 2014; Acquisition type: Sole Source; Contract number: FA521514C7005; Contractor: Cubic Defense Applications; CAGE: 94987; The contract included contractor furnished pods, travel, equipment support, and sustainment at Misawa AB, Japan; Osan AB, Republic of Korea; Kunsan AB, Republic of Korea; and Kadena AB, Japan. Award Date: 26 March 2004; Acquisition type: Sole Source; Contract number: FA521504D0006; Contractor: Cubic Defense Applications; CAGE: 94987; The contract included additional contractor furnished pods, travel, logistics support and sustainment of equipment at Misawa AB, Japan; Osan AB, Republic of Korea; Kunsan AB, Republic of Korea; and Kadena AB, Japan. Award Date: 13 August 1997; Acquisition type: Full and Open; Contract number: F0862697C0248; Contractor: Cubic Defense Systems; CAGE: 94987; The contract included logistics support, residual spares, sustainment of equipment, engineering and technical support, travel, and data at Kadena AB, Japan. Award Date: 6 June 1995; Acquisition type: Full and Open; Contract number: F0862695C0107; Contractor: Cubic Defense Systems; CAGE: 94987; The contract included development, supply, and support, travel, and sustainment of Kadena Interim Training System (KITS) at both Kadena AB, Japan and Air National Guard, Alpena Michigan. INFORMATION REQUESTED: Potential Offerors shall provide responses in the same numerical order as listed below. At a minimum, potential Offerors shall provide complete/sufficient responses to questions below. The Contracting Officer will deem incomplete/insufficient responses received from potential Offerors as unacceptable. As a result, potential Offeror's submission lacks the capability to be determined "responsible" to perform this requirement. DO NOT SUBMIT A CAPABILITIES STATEMENT/BRIEF. Specific responses to the questions below are requested. 1. COMPANY INFORMATION: Name, address, telephone number, point of contact name(s), e-mail address(es), DUNS and CAGE code, business size large or small. If small business identify the following: type of small business and/or socio economic class. If an 8(a)/SDB firm, include 8(a) program graduation/exit date. 2. BUSINESS SIZE STANDARD: Interested sources shall identify its business size standard based on the primary NAICS code of 541990 for all other professional, scientific and technical services, with a size standard of $15.0 million. Responses may be used to develop and/or determine if small business prime and subcontracting opportunities exist for this requirement IAW FAR Part 19.501(b). - Large Business Concern - Small Business (SB) Concern - 8(a)/Small Disadvantaged Business (SDB) - Woman-Owned Small Business - Historically Underutilized Business Zone (HUBZone) - Veteran-Owned Small Business - Service-Disabled Veteran-Owned Small Business (SDVOSB) For more information, refer to http://www.sba.gov/content/tablesmall-business-size-standards. 3. PERFORMANCE WORK STATEMENT (PWS) REVIEW: IAW FAR 15.201, the PWS has been provided to improve the understanding of the requirement and enhance the ability of the Government to obtain quality services. The Government requests that industry carefully review the attachment and offer comments or suggestions, with specific references to the attachments (e.g. section, paragraph number, page number). Any changes to the Draft PWS will be at the discretion of the Contracting Officer. a. Provide feedback and/or questions concerning the content of the PWS below: i. Ref paras. 1.2.1/1.3.5.4 and Table 1/1a. Does your firm anticipate any manning impacts resulting from the addition of Live Monitor Setup? What is the potential impact if Government determines that an in place Live Monitor operator is required during the squadrons flying schedule? ii. Ref paras. 1.2.1/1.3.5.4 and Table 1/1a. Does your firm anticipate any manning impacts (to include Live Monitor operations) if two additional LFE/DACTs are added per quarter (8 per year)? iii. Ref para. 1.3.7.3. Does your firm anticipate any manning impacts if merged mission file is required for a minimum of 85% of days sorties? iv. Ref para. 1.3.7.4. Describe your firm's manning/personnel process used to conduct JAAM/J-ACE tasks. Does your firm anticipate any manning impacts to providing post mission debriefings and Live Monitor operations as indicated in #1 above? v. Ref para. 1.7.3.2. Does your firm anticipate any manning impacts if the contractor is required to perform all RMF functions? Does your firm have qualified RMF personnel in-house to cover function or will it be done in field? vi. Ref paras. 1.7 and 4.4.3.(a). Does your firm have current personnel resources to meet security requirements of this contractor? Does your firm anticipate any manning impacts if incumbent personnel are unable to renew/maintain security clearances? The Government is reviewing requirements for all mission debriefers to be TS/SCI cleared, what is the impact if that becomes the requirement? vii. Ref para 3.1 and Appendix 9. With exception of Kadena, facilities at each of the operating locations are aged and minimally maintained. What potential impact does less than adequate work space and/or inconsistent power/HVAC systems have on your firm's ability to successfully perform the tasks in the PWS? 4. EVALUATION PROCEDURES: Contracting Officer intends to award using procedures identified in FAR 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items. Provide feedback/comments (if any) concerning this approach. Comments may include but not limited to: evaluation factors, past performance (recency/relevancy) etc. a. Transition of Services: i. The Contracting Officer anticipates a transition period of thirty (30) days. Are the time limits stated sufficient/adequate to successfully transition services from the incumbent? Please provide feedback/comments. The Contracting Officer intends to include FAR Clause 52.237-3 -- Continuity of Services. b. Recruitment and Retention: Recruitment and retention is vital to the success of this requirement. i. List and provide details of any concerns/circumstances your firm anticipates and/or have experienced with recruiting and/or retaining qualified candidates in the following locations: Misawa, Japan; Osan, Korea; Kunsan, Korea; and Kadena, Japan. Please address each location. ii. How can the Government mitigate the negative impact of the circumstances identified above which may have a negative impact on recruitment and/retention? 5. ANTICIPATED RISK: Identify/provide feedback on any potential performance, schedule, or price/cost risks anticipated. Discuss options the Government should consider to mitigate those risks. 6. SOLICITATION TIME: IAW FAR 5.203(a), the Contracting Officer may establish a shorter period for issuance of the solicitation; or use a combined/synopsis solicitation to reduce the time required to solicit and award contracts for the acquisition of commercial items (see FAR 12.603). This procedure combines the synopsis required by FAR 5.203 and the issuance of the solicitation into a single document. The Contracting Officer anticipates a fifteen (15) calendar day solicitation time for this requirement. The Contracting Officer anticipates the release of a "draft solicitation", prior to the formal solicitation. The Contracting Officer has not made a final decision concerning the method of synopsis and/or solicitation to use for this acquisition. IAW FAR 5.203(b), the Contracting Officer will consider the circumstances of the individual acquisition, such as the complexity, commerciality, availability, and urgency, when establishing the solicitation response time. As a result, the Contracting Officer solicits feedback from potential offers concerning a fifteen (15) calendar day solicitation period. a. Provide comments if a fifteen (15) day the shorter solicitation period will impact your firm's ability to provide an adequate/complete proposal. b. Provide sufficient detail to allow the Contracting Officer to make an informed decision. The Contracting Officer will review and consider all responses and/or questions received. However, the Contracting Officer is not required to implement any feedback/suggestions received. The Contracting Officer will not provide a written and/or verbal response to any questions received.