AI Nameplate Data Extraction Solution

Loudoun County Sanitation Authority (DBA Loudoun Water), the Owner, invites qualified contractors to submit sealed Bids for the aforementioned project. The procurement process and the performance of the Contract shall be governed by the provisions of the Virginia Public Procurement Act (VPPA). The Bid opening will be conducted electronically via the Commonwealth of Virginia’s electronic Virginia (eVA) website, https://eva.virginia.gov/i-sell-to-virginia.html . Bidders shall submit Bids on this online procurement system by the date and time specified above. Late Bids will not be accepted. Virtual Public RFP Closing - October 26 , 2026 at 2:00pm Click here to join the meeting Meeting ID: 262 216 675 132 937 Passcode: EN66JG7s Dial in by phone +1 434-333-0185,,607072345# United States, Lynchburg Find a local number Phone conference ID: 607 072 345# General Information: The purpose of this Request for Proposal (RFP), RFP 2026-072-1400003, is to solicit sealed proposals to establish a contract, through competitive negotiation, for a software-as-a-service (SaaS) artificial intelligence (AI) solution. The solution will extract equipment nameplate data from photographs and produce human-validated asset master data records in Loudoun Water's SAP Asset Loader format. The contract will cover licensing, configuration, implementation, training, and ongoing support. The solution will be used by the Operations & Maintenance – Asset Management team. This solicitation covers Phase 1 only, as described in Section II.