INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Allis State Park Entrance Drive Drainage and Road
Improvements for Buildings and General Services on behalf of the Agency of Natural Resources – Forests,
Parks and Recreation at 284 Allis State Park Road in Brookfield, Vermont.
This project consists of, but is not limited to:
This project shall consist of Best Management Practice upgrades to a 1,420 length of the Allis State Park
Entrance Drive. Specific improvements include enhanced- ditching on the south and east sides of the road
with stone lining on slopes greater- than 5% and grass lined with erosion control blanket on slopes less
than 5%. Two alternatives are proposed for culvert replacement or addition along this section of road.
Option 1 includes replacement of two existing culverts (labeled A and B on the plans) and addition of a
third culvert at midpoint between two existing locations, all 18" HDPE. Option 2 includes maintaining the
two existing culverts if deemed historic, with addition of two new 18 HDPE culverts, one at midpoint as
per Option 1 and a second upstream of Culvert B as shown on the plans. Plunge pools will be installed at
the outlets of all culverts. In addition, the entire 1,420 road segment will receive full depth reclamation
and repaving to mitigate deteriorating asphalt improve subbase.
Sealed Bids accompanied by proper Bid Security shall be received by email to
contact@example.gov,
until July 3, 2024 at 4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone at
+1 (555) 000-0000, by fax at
+1 (555) 000-0000 or email to:
contact@example.gov. Project Manuals and Plans are
available for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all notifications,
releases and addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a
non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with this RFP will
be posted on-line in the plan room where the original solicitation resides unless otherwise
determined that a hard copy is necessary. The state will make no attempt to contact
contractors with updated information. It is the responsibility of each contractor to
periodically check the posting site for any and all notifications, releases and addendums
associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings and General
Services, addendums that require hard copy distribution, a copy of such addenda will be mailed or
delivered for each set of plans and specifications issued to the bidders, prior to the bid date.
However, it is the responsibility of the bidder to be sure they have received all addenda, and must so
state the number of addenda they have received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk as
there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on June 17, 2024 at 11:00 AM.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or
wishing to comment or take exception to any requirements of the RFP must submit specific questions in
writing to
contact@example.gov no later than 4:30 PM on June 24, 2024. All questions
should include Allis State Park Entrance Drive Drainage and Road Improvements Project in the subject
line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question
period are waived. At the close of the question period a copy of all questions or comments and the State's
responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this
information as soon as possible after the question period ends, contingent on the number and complexity of
the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read
and comply with all requirements. Please pay close attention due to the changes that have been
made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act (ARPA)
funds.
This project is being funded in whole or in part using federal monies. If a bidder requires assistance
in preparing their proposal, registering with SAM.gov or needs guidance on socioeconomic
certifications, the bidder may contact the Agency of Commerce & Community Development
(ACCD), Department of Economic Development (DED), APEX Accelerator. The Vermont APEX
Accelerator (formerly the Procurement Technical Assistance Center (PTAC)) specializes in helping
small businesses navigate the documentation associated with State and Federal procurement. There
is no cost to the Contractor for assistance provided by APEX Accelerator. Their website is:
https://accd.vermont.gov/economic-development/programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of
Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies
that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The
awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of
the Contract awarding process. This certification is required for all subcontracts for work performed
solely for the State of Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time when bids are
due. If a change is made, the State will inform all bidders by posting it on the webpage
indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the name, city and
state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed when
visiting and/or delivering information to State of Vermont offices. All individuals visiting
State offices must present a valid government issued photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this RFP permits
hand delivery of bids, delivery instructions will be posted at the entrance to the State
facility. Any delay caused by State Security Procedures will be at the bidder’s own
risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to
contact@example.gov . Bids must consist of a single email with a
single, digitally searchable PDF attachment containing all components of the bid.
Multiple emails and/or multiple attachments will not be accepted. There is an attachment
size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF file containing
its bid, if necessary, in order to meet this size limitation. It is also the Bidder's
responsibility to ensure that their own email system can send and receive messages up to
this size.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER BIDS: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and
General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at
the discretion of the BGS Director. Evaluations will be used to compile the contractor’s performance on
BGS projects to provide a history and assessment of the contractor’s performance.
7. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements
of this bid solicitation.
