Amusement Provider - 2027 Lea County Fair and Rodeo

The Lea County Board of County Commissioners is soliciting proposals from qualified vendors to provide all necessary supervision, labor, services, equipment, hardware, software, materials, and related assistance for offering amusement rides and chance booths at the annual Lea County Fair and Rodeo. This contract is established for a four-year term covering the 2027 through 2030 fairs, with specific fair dates outlined each year, and performance to take place primarily in Lovington, New Mexico. The contract requires compliance with all relevant federal, state, and local laws, including procurement codes and equal employment opportunity standards, and mandates the provision of current business and professional licenses along with staff resumes. Key personnel must be identified and may not be changed without prior written approval from the County Manager. The vendor must also warrant no conflict of interest affecting impartial contract performance and must adhere to insurance and indemnification requirements. The award will be made based on a trade-off evaluation model that considers both technical and financial factors, with 75% of the weight assigned to technical criteria—such as company information, experience, safety records, and offered rides/games/concessions—and 25% weighted to the financial proposal. Proposals must conform to the detailed format requirements specified in the RFP and include mandatory forms such as affidavits related to non-collusion and debarment certifications. Payment is conditioned on documented deliverables agreed upon by the county, with invoices submitted after services are rendered. Inspection and acceptance responsibilities rest with the County, and records must be retained for six years following contract completion to support audits or reviews. The solicitation is managed by the county procurement officer with all proposals submitted electronically via the Lea County OpenGov portal by the stated deadline.