S-58800-00017884

The Oregon Department of Early Learning and Care is soliciting analysis services to scope a Child Care and Preschool Enrollment Software Platform. The primary objective is to develop a comprehensive implementation strategy, including actionable recommendations for project governance, staffing, budget, and timelines. Key activities involve facilitating stakeholder engagement to document business, functional, technical, and security requirements, and conducting a solution analysis to determine the best statewide platform to replace systems currently used by sixteen Early Learning Hubs and other partners such as Head Start and Preschool Promise. The total contract value is capped at 650,000 dollars, inclusive of travel expenses. Proposals are evaluated using a point-based system, with the highest weight placed on the scope of services and the qualifications of key personnel. Required submissions include a price proposal as a separate document, a disclosure exemption affidavit, and a certified disadvantaged business outreach plan targeting Oregon COBID-certified firms. The successful contractor must adhere to strict confidentiality standards, comply with Oregon state tax and employment laws, and provide proof of insurance prior to award. Deliverables, which include a business case and gap analysis, are subject to a 15-business day review period by the agency, with a specific process for rejection and correction before a default is declared.