This Solicitation opportunity from Texas was posted on April 11, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Annual Contract for Communication Skip-Tracing Software and Maintenance
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
Tarrant County is seeking bids for a twelve-month contract to acquire skip-tracing software and related maintenance services aimed at enhancing the accuracy of voter eligibility verification. The software will assist the Elections Administration in identifying voters who have moved without notification, use commercial addresses as residences, or are deceased, thereby improving the integrity of voter registration data. The contract includes provisions for renewal options, allowing the county to extend the agreement for up to two additional years, contingent upon mutual consent and submission of updated documentation by the vendor within specified timeframes. The pricing must remain fixed throughout the initial term and any renewal periods. The contractual framework is governed by comprehensive terms and conditions, including special provisions for data security, confidentiality, and vendor personnel background checks, particularly for those accessing county data or facilities. These stipulations emphasize fingerprint-based background screening, breach notification within 48 hours, and data residency within the United States. The county also maintains audit rights over vendor data centers and requires service survivability after contract termination. Additionally, the contract aligns with the county’s policies promoting equal opportunities for Historically Underutilized Businesses (HUBs), encouraging inclusive participation in procurement processes. The overarching legal and procedural guidelines ensure compliance, data security, and accountability, supporting Tarrant County’s commitment to secure and efficient election operations.
General Info
Agency
Place of Performance
TX, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.
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