Annual Contract For Disaster Debris Monitoring Services

The City of Richmond Hill, Georgia, is soliciting proposals under solicitation number PE-66547-NONST-2026-000000017 for an annual contract for disaster debris monitoring services. The selected firm will be responsible for overseeing debris removal and disposal operations to ensure compliance with FEMA, state, and federal regulations, including the FEMA Public Assistance Program and Policy Guide. Key deliverables include daily field reports on load volumes, measurement and certification of truck capacities, monitoring of debris eligibility and hazardous waste separation, and the use of an automated debris tracking system with at least 50 available devices. Performance will be monitored at both collection sites and debris management sites to ensure accurate documentation for federal reimbursement. Proposals must be submitted by 11:30 AM on February 27, 2026, consisting of one original, one copy, and one USB flash drive. Evaluation will be based on a trade-off process considering experience, technical competence, management approach, and pricing to determine the most advantageous proposal. Mandatory requirements include NIMS training for key personnel, E-Verify certification, and specific insurance coverages, including $1,000,000 in Commercial General Liability and $500,000 in Worker's Compensation. Proposers must also provide a detailed fee schedule and certifications regarding drug-free workplaces, non-discrimination, and the absence of debarment or suspension.