Annual Contract for HVAC Test, Adjust, Balance, and Professional Engineering Services

Tarrant County is seeking qualified vendors to establish an annual contract for HVAC testing, adjusting, balancing, and professional engineering services, including specialized functions such as LEED consulting, building commissioning, and BSL lab testing and certification. The contract will initially be awarded for a period of twelve months, with the possibility of up to three renewal periods of equal duration, contingent upon mutual agreement and submission of updated documentation by the vendor within specified timeframes. The pricing must remain firm throughout the contract duration, and renewal options require written notification from the County, along with compliance with the County’s documentation requirements. The services are to be provided on an as-needed basis, supporting the Facilities Management Department’s operational needs across various facilities in Texas. The contractual framework is governed by comprehensive terms and conditions, including special provisions related to security, confidentiality, and data management, especially concerning cloud or hosted IT solutions, as outlined in the County’s Special Terms and Conditions. These stipulate background checks for personnel, breach notification protocols, data residency within the U.S., and audit rights for vendor data centers. Additionally, the County emphasizes its commitment to equitable business opportunities through its HUB policy, encouraging participation from certified Historically Underutilized Businesses, with a target of 20% participation. The procurement process is further supported by detailed legal and procedural guidelines, ensuring compliance, confidentiality, and proper contract execution. The solicitation is part of a broader competitive procurement effort, with key contacts provided for inquiries, and the process managed via the County’s online platform.