Annual Contract for Water Bottle Services Citywide

The City of San Antonio is soliciting bids for an annual contract to provide bottled water products, including 16.9 oz bottled water, 5-gallon purified water containers, and 1-gallon distilled water, along with plastic cups, water dispenser rentals with maintenance and servicing, and associated delivery services across all city departments and facilities. The contract requires the selected vendor to support citywide operations with inside deliveries to numerous geographically dispersed locations, ensuring reliable and responsive logistics under fluctuating demand, with an estimated annual volume of 16,800 cases of 16.9 oz water. The solicitation, issued as IFB 6100019423 on May 15, 2026, with a revised bid deadline of June 10, 2026, is structured as a Firm Fixed Price procurement under NAICS code 312112, requiring vendors to comply with product category standards for bottled water and internal operational specifications outlined in the solicitation’s referenced sections. Bidders must register in the SAePS portal to submit proposals electronically, which must include a detailed price schedule listing itemized pricing and estimated annual quantities. Performance is expected to begin shortly after award and extend over a one-year period, with delivery points spanning all citywide facilities and services performed in accordance with established logistical and administrative protocols. The City requires vendors to demonstrate sufficient operational capacity to handle distribution, maintenance, customer service, and administrative support without specified technical packaging, marking, or preservation standards, and no formal contract clauses, evaluation factors, or socioeconomic requirements are outlined in the available documentation. While the agency code M0152 and jurisdictional details identify the procuring entity as the City of San Antonio’s Finance Department, no payment office details, COR/COTR designations, or invoicing mechanisms such as WAWF are specified, and the basis of award, evaluation criteria, or contract value cannot be determined due to the absence of pricing data in the solicitation. The contract administration and performance are governed by direct operational requirements and adherence to delivery, service, and responsiveness benchmarks, with inspections presumed to occur at destination locations and all responsibilities falling to the contractor to meet performance expectations without additional special requirements or subcontracting obligations.