Annual Uninterruptible Power Systems (UPS) Preventive Maintenance Checks and Services

This contract provides a comprehensive maintenance and service agreement for Uninterruptible Power Supply (UPS) systems across County facilities in California, managed by Alachua Facilities Management. The scope includes routine preventative maintenance, emergency and non-emergency service calls, battery replacements, online system monitoring, and work order management through FlowPath. The vendor is responsible for conducting initial inspections to establish the condition of equipment, performing semi-annual preventive maintenance, and ensuring 24/7 emergency response capabilities for critical UPS failures. Battery replacements will be managed according to lifecycle schedules and environmental standards, with online monitoring access granted to County personnel for real-time diagnostics. All work must adhere to industry standards, manufacturer guidelines, and County requirements to maximize system uptime, reliability, and cost efficiency. The contract features fixed pricing for preventive maintenance and battery replacements, with hourly rates for service calls, promoting transparency and budget predictability. Vendors are required to maintain detailed documentation, comply with reporting and security protocols, and follow strict adherence to standards to qualify for renewal. The solicitation, titled "Annual Uninterruptible Power Systems (UPS) Preventive Maintenance Checks and Services," was posted on April 30, 2025, with a response deadline of June 4, 2025. It is a formal procurement process under NAICS code 335999, with a contract value estimated between $500,000 and $1,500,000. The project is managed by a designated point of contact, Markisha Boykin, and aims to ensure the reliable operation of critical power systems across County facilities, supporting infrastructure stability and operational continuity.