Apartment Lease for Student Housing

Texas Tech University is seeking qualified off-campus apartment providers through solicitation 2026-1181 to supply temporary housing for 100 to 300 students as part of a master lease agreement, addressing increased enrollment and supplementing on-campus capacity. The contract requires fully furnished units with private, lockable bathrooms per Texas Senate Bill 8, located within one mile of campus or accessible via an active TTU bus route, and must include on-site laundry, exterior lighting, and compliance with fire, health, and safety codes. Proposers must demonstrate financial stability, operational capability to manage multi-unit complexes, and adherence to institutional standards including FERPA, the Clery Act, and state laws prohibiting boycotts of energy companies and discrimination against firearm businesses. The evaluation is based on a trade-off methodology weighting financial value at 40%, demonstrated ability to meet TTU’s requirements at 35%, student experience at 15%, and legal compliance at 10%, with award determined by overall best value rather than lowest price. Proposals must include detailed pricing, unit specifications, photographs or video tours, a standard lease agreement, local amenity documentation, financial statements, and a HUB subcontracting plan, all submitted electronically through the TechBid system by March 3, 2026. TTU retains exclusive control over student assignments and occupancy approvals, and contractors are prohibited from charging for routine turnover or cleaning. The contract term is one year with up to four one-year renewals, subject to availability of funds, and TTU maintains the right to terminate with ten days’ notice for any reason without liability. Additional requirements include insurance naming TTU as additional insured, background checks for personnel, on-site professional management, and adherence to Texas Government Code provisions governing procurement and contractual obligations. All agreements are governed by a TTU-specific addendum that supersedes conflicting terms and incorporates statutory and policy compliance obligations.