Aquatic/Fitness Facility - Project Manager Services

The Town of Vienna, Virginia, located near Washington D.C., has issued a Request for Proposal (RFP 26-07) seeking qualified project management firms to oversee the planning, design, and construction phases of a new multigenerational Aquatic and Fitness Facility. This solicitation, released in December 2025, requests comprehensive project manager services to ensure project delivery on time, within budget, and meeting all regulatory and community requirements. The scope includes managing procurement processes for design and construction, coordinating technical and administrative tasks, engaging stakeholders and the public, overseeing cost reconciliation and risk management, and facilitating regulatory compliance throughout the project's lifecycle from conceptual design through construction closeout. The facility planning and design process follows a detailed, phased timeline spanning 2025 to 2027, incorporating design development, bidding, award, and construction milestones with multiple public hearings and Town council approvals. Proposals must be submitted electronically by January 9, 2026, via the Town’s eProcurement portal. Evaluation criteria emphasize firm qualifications, key personnel expertise, technical and scheduling approach, and cost reasonableness, with a best-value trade-off award approach prioritizing technical merit and project management capabilities over price alone. Key contract terms address modifications, indemnification, ownership of material, termination rights, and compliance certifications, including prohibitions on unauthorized alien employment and requirements for record retention and insurance coverage. The contract term extends through March 31, 2031, with provisions for modifications and renewals. Project deliverables include detailed schedules, reports, procurement documentation, risk analyses, and commissioning packages, all subject to inspection and acceptance by the Town of Vienna. The contract also mandates coordination with Town procurement codes, Virginia laws, and applicable local regulations, reflecting a strong focus on transparent administration and community engagement throughout the project.