Architect-Engineering (A-E) Services for Sewer Treatment Plant

This synopsis is to solicit responses which the Mount Weather Emergency Operations Center (MWEOC) will utilize to select a contractor for negotiations leading to the award of a contract to be used for the acquisition of Architect-Engineering (A-E) Services at the MWEOC facility in Mount Weather, Virginia. The A-E services to be provided include upgrading the existing wastewater treatment facility to meet Chesapeake Bay Tributary requirements and to conceal all new treatment elements and equipment either below grade or within a new building. The upgraded treatment process will utilize immersed membrane technology, which is also known as membrane bioreactors (MBRs). The new MBR building shall have a facade consistent with surrounding buildings and will have restrictions on length, width and height dimensions. The treatment system shall meet the following limits under all flow scenarios: cBOD5 < 10 mg/l; TSS < 5 mg/l; TN < 3 mg/l; TP < 0.3 mg/l. The upgraded treatment facility shall include the following modified unit processes: Influent fine screening with washing and compacting system; Grit removal system with washing and compacting system (optional); Equalization Basin with integral pump station; Three train MBR system consisting of sequencing anoxic, aerobic, anoxic and aerobic zones per train with all ancillary equipment; UV Disinfection; Re-aeration; Sludge Treatment and Dewatering; Chemicals Storage and Feed; Emergency Generator and SCADA control and interface. There shall be four (4) distinct project phases: (1) Preliminary Engineering; (2) Detailed Design; (3) Construction Phase Services; and (4) Operational Support. Federal Acquisition Regulations (FAR) Part 36.6 (Brooks Act) selection procedures apply. The following is a listing of criteria that will be used in the preliminary screening of the A-E firms responding to this synopsis. A-E firms must meet these requirements to be considered for the work: 1. Provide a completed Standard Form 330(parts I & II). 2. Have project managers and consultants that hold a professional degree and are licensed professional engineers or registered architects 3. Have the lead office located within 100 miles from Mount Weather, Virginia. 4. Have a minimum of 10 employees located at the lead office. Factors, listed in descending order of importance, to be used in the selection process include: (1) Specialized relevant experience and demonstrated relevant capabilities in the areas of scope development, conceptual development, cost estimating, design & specification development, post construction submittal review, construction inspection services and commissioning as it relates to the proposed aforementioned wastewater treatment facility; (2) Capacity to accomplish the wastewater treatment facility work in the required time frame; (3) Professional Qualifications related to wastewater treatment facilities; (4) Past Performance on A-E contracts at MWEOC, other Government agencies or private industry over the last 10 years; (5) Geographical Location. Responding firms not providing all required information may be negatively evaluated. SF 330s will be evaluated to determine the most highly qualified firm based on criteria responses. The top three firms chosen by the final selection board will be required to participate in an interview process and make a technical presentation to the selection board. The interview and presentation will occur either remotely via teleconference/videoconference or at the MWEOC site. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, inaccessible points of contact, or invalid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 (Architect-Engineer Qualifications) must be completed by the office/branch/individual team member actually performing the work. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration. In the submittal, the A-E firm shall clearly define the location of the lead office as well as detail their ability to handle sensitive but unclassified information. Other company resources and experience should be shown separate from the lead office's resources and experience. The proposed contract will be a firm-fixed price contract. Value of the contract, if awarded to only one contractor, is estimated to be between $250,000.00 and $500,000.00. It is estimated that contract award will be made during the October 2012 through December 2012 timeframe. The above services are not set-aside for Small Business or Small Disadvantaged Business firms. A-E firms must be registered with the System for Award Management (SAM) www.sam.gov prior to submitting a proposal. Firms shall submit their DUNS number with their submission to this opportunity. To receive a DUNS number please contact Dun & Bradstreet at 1-888-347-0475. Architect-Engineer firms which meet the requirements described in this announcement are invited to submit a completed Standard Form 330. The SF 330 Part I shall not exceed 75 neatly bound pages (8.5 x 11), including no more than 20 pages for Section H. Each side of a sheet of paper is a page. Submittal should use no less than a 12 pt. font type and margins shall not be less than one inch. Firms responding to this synopsis should include appropriate information regarding any consultants or associates to be used and should include project name "Architect-Engineering (A-E) Services for Sewer Treatment Plant" in their submitted Standard Form 330, Architect-Engineer Qualifications, as well as on the letter of transmittal and other information submitted in response to this announcement. Firms responding to this announcement after the closing date and time will not be considered. Forms must be complete and current. Each firm must complete and submit a separate Part II of the SF 330, regardless if one is on file with this agency. Part II must show only the office or offices that are intended to have a key role in the resulting contract. Blocks E and G of Part I must include only individuals proposed to perform the anticipated work, including all subcontractors or consultants, in the appropriate columns, and should not include persons that will not actually do the work. Block E must clearly show if individuals are full-time, consultants or free-lance. Do not include promotional brochures, advertisements or other extraneous material in a submission. Firms may be rejected for incomplete or missing SF 330s Include the firm's point-of-contact, email address, telephone number and facsimile number in the submittal. Firms shall submit the following: a) One (1) PDF file of SF 330 for the prime offeror (SF330 should also include teaming sub-contractors, if any) addressing aforementioned selection criteria information. PDF file shall not exceed 15MB in size due to DHS email restrictions. Submissions must be received at the email address of ACQ50@fema.dhs.gov no later than 1330 Hrs local Washington, DC time on 09-18-2012, in order to be considered. Hand delivery of the SF 330 to the MWEOC facility will not be permitted due to security considerations at the facility. Site visits will not be arranged prior to the due date referenced above. Your submission shall not contain any classified information. This notice is intended to provide sufficient information for preparation of a Standard Form 330. All firms that respond must submit their Standard Form 330 based on information contained in this notice and should not contact MWEOC officials in person, by letter, email or by telephone to request additional information on the unclassified statement of work or project. Potential offerors are responsible for monitoring this web site for the release of any modifications to this announcement. The Government is not responsible for any loss of Internet connectivity or for an offerors inability to access this notice or applicable modifications to this notice. All responsible sources may submit a response at their own cost. This is not a request for proposal.