Arena LED Wall Screen for Rock Hill Sports and Event Center

The City of Rock Hill, South Carolina, is soliciting proposals to purchase and install a new arena LED wall at the Rock Hill Sports and Events Center, replacing an existing wall while ensuring seamless integration with three existing CHAUVET LED walls. The project is divided into two phases, with the first phase requiring completion by June 30, 2026, and the second phase beginning immediately afterward. The new LED wall must meet precise dimensional specifications of approximately 13’1.5” x 6’8.75” in landscape orientation, with strict requirements for color and brightness matching, fiber optic control system integration using 6-strand single-mode fiber, and 12G-SDI routing connectivity. The vendor is responsible for removing and disposing of the legacy infrastructure, and all work must be performed in a good and workmanlike manner, adhering to all applicable local, state, and federal regulations. Subcontracting is prohibited without prior written approval from the City, and preference is given to local businesses within Rock Hill and York County. Proposals will be evaluated based on a best-value trade-off methodology, with Experience and Qualifications and Quality Control and Integration Ability each carrying a 40% weight, and Price accounting for the remaining 20%. Respondents must submit a five-part proposal covering company qualifications, project approach, capacity, pricing, and references, with no page limits specified but a requirement for clarity and completeness. Submission is mandatory through the City’s eProcurement Portal by June 3, 2026, at 2:00 PM local time, with no exceptions for late submissions. Offerors must provide certifications confirming compliance with the Illegal Immigration Reform Act, the Iran Divestment Act, and absence from federal suspension or debarment lists, as well as proof of comprehensive insurance coverage including workers’ compensation, automobile liability, and general liability. The City retains the right to withhold up to 10% of payments as retainage until project completion and final acceptance, which rests solely with the City based on technical compliance and operational performance. No federal acquisition regulation clauses apply, as this is a municipal contract governed by local policies, and no specific accounting, invoicing, or FOB terms are defined beyond monthly invoicing with a 30-day payment cycle.