ARFP-0803-DOT2600000005-1 | RFP for SRIC Services - Preston & Monongalia Counties

This procurement solicitation, identified as ARFP-0803-DOT2600000005-1, issued by the West Virginia Department of Transportation’s Division of Highways, seeks the sole-source acquisition of up to eight Gator Getter Debris Catchers under a Federal Highway Administration (FHWA) grant. The project is justified by the mandatory use of this specific system, as mandated by the FHWA grant, which identifies Atlantic Containment LLC as the only authorized vendor capable of supplying the device. The product is critical for enhancing worker safety by enabling debris removal from roadways at highway speeds without requiring lane closures or crew exposure to live traffic, aligning with federal safety standards and grant stipulations. The base contract covers five units at $24,700 each, totaling $123,500, with additional freight charges of $1,400 for deliveries to Bridgeport and Martinsburg and $1,100 for Charleston, bringing the contracted value to $126,000. While the grant budget accommodates up to eight units at a projected total of $144,000, the additional three units are not formal contract options but potential future expansions contingent on funding availability. All deliveries must be completed by August 1, 2026, with inspection and formal acceptance occurring at the West Virginia Division of Highways headquarters in Charleston. The procurement is conducted under a Central Sole Source determination, with no competitive bidding permitted due to the exclusive nature of the technology and federal grant restrictions. No formal contract clauses from the FAR, packaging specifications, inspection criteria, or quality standards are detailed in the documentation, as compliance is derived directly from product identity and grant requirements. The contract administration is managed by the WV Department of Administration’s Purchasing Division, with Kristy James listed as the Procurement Officer and John W. Estep as the point of contact; however, no Contracting Officer’s Representative is formally designated. No representations or certifications regarding vendor size, socioeconomic status, or unique entity identifiers are provided, and the submission process requires supporting documentation justifying the non-competitive award, with responses due by April 22, 2026, though the solicitation was posted on June 18, 2026, suggesting a possible discrepancy in the timeline. Payment is directed to the Purchasing Division in Charleston, and while no specific invoicing system is mandated, state procurement procedures are presumed.