ARFQ-0211-GSD2700000003-2 | Fire Extinguisher Inspection and Maintenance

The contract solicitation ARFQ-0211-GSD2700000003-2 is issued by the West Virginia General Services Division for fire extinguisher inspection and maintenance services across state facilities, with performance centered in Charleston but extending to multiple locations statewide. The scope includes annual, six-year, and twelve-year inspections of fire extinguishers, recharging of units based on weight, replacement of defective or expired units, and associated tasks such as hot work permit administration, lock-out/tag-out compliance, confined space entry protocols, and hazardous material documentation management. All services must comply with OSHA standards, particularly 1910.252 for hot work, and adhere to internal GSD procedures. The contract is structured as an open-end, indefinite-delivery/indefinite-quantity arrangement with an initial one-year term, allowing for delivery orders issued within one year of award to remain valid for an additional year. Award will be made on a lowest price technically acceptable basis, where technical compliance is a mandatory pass/fail threshold and price is the sole determining factor among qualified offers. Vendors must demonstrate three prior similar projects, possess valid licenses and insurance, including commercial general liability, cyber liability, and workers’ compensation coverage, and complete all submission requirements including the Exhibit A pricing form. Non-compliance with technical specifications, failure to provide required certifications, or submission of incomplete or inaccessible documents will result in disqualification. Contractors are required to designate a primary contract manager, maintain strict confidentiality of state data, and adhere to West Virginia’s public records policy, which treats all submissions as public documents. Recharging and replacements must involve new, unused materials, and services must be performed by certified personnel. Invoices are to be submitted electronically or by mail to the General Services Division, with payments processed via electronic funds transfer or procurement card. All proposals must be submitted through wvOASIS by the deadline of July 28, 2026, at 2:30 PM, with technical inquiries due by July 21, 2026.