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ARFQ-0304-TOR2700000002-4 | AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026

Active

ARFQ-0304-TOR2700000002-4State & Local

Response Deadline09/04/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The West Virginia Department of Tourism is soliciting bids under solicitation ARFQ-0304-TOR2700000002-4 for comprehensive audiovisual services for the Governor's Conference 2026. The event is scheduled for September 20-23, 2026, at the Charleston Coliseum and Convention Center. The selected vendor will be responsible for providing all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal of audiovisual systems, including projection screens, lighting, microphones, and technical support. The contract will be awarded to the lowest cost vendor who meets all technical specifications and performance requirements. The procurement process includes several addenda that clarify technical specifications, audio input and output channel requirements, minimum equipment quantities, and staging needs. The agreement is governed by the West Virginia Department of Tourism Terms and Conditions and the WV-96 State Contract Addendum, which establish guidelines for payment terms, insurance requirements, data ownership, and legal jurisdiction. This is a fixed-period contract effective upon the notice to proceed and lasting 365 days. The response deadline for this solicitation is September 4, 2026.

General Info

WV Tourism seeks lowest-cost audiovisual services for Governor's Conference 2026 in Charleston.

Agency

West VirginiaView Agency

NAICS

N/A

Place of Performance

WV, USA

Set-Aside

NONE

Documents

(11)

WV-96 West Virginia State Contract Addendum May 2026

PDF•2 pages•contract-addendum

ARFQ TOR2700000002 - Audio/Visual Services for Governor's Conference 2026

PDF•8 pages•rfq

West Virginia Department of Tourism Terms and Conditions Contract

PDF•9 pages•contract-document

GC26 Schedule

PDF•1 page•other

Final_ARFQ_0304_TOR2700000002_4_WV_ARFQ_FORM.PDF

PDF

Addendum No. 2 – ARFQ TOR2700000002 Audio/Visual Services

PDF•17 pages•amendment

ARFQ TOR2700000002 Addendum 1

PDF•7 pages•amendment

TOR2700000002 Final Audio/Visual Governor's Conference 2026 ARFQ

PDF•3 pages•rfq

TOR2700000002 ARFQ Amendment 2 - Audio/Visual Governor's Conference 2026

PDF•3 pages•amendment

Addendum 3 - Agency Response.pdf

PDF

ARFQ 0304 Audio/Visual Services for Governor's Conference 2026

PDF•3 pages•arfq

AI Contract Breakdown

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Timeline

PhaseSolicitation

PostedSep 1

Solicitation

Response DeadlineSep 4

Submission deadline

Response Deadline

09/04/2026, 04:00:00 PM UTCin 2 days

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Organization & Contact Information

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AgencyWest Virginia

Contacts2 people available

OfficeWV, USA

Organization / Agency

West Virginia

View Agency Profile

Office AddressWV, USA

Contacts

Hanna E Kroeger

contact@example.gov

+1 (555) 000-0000

West Virginia

+1 (555) 000-0000

Full Description

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AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026

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