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This Solicitation opportunity from West Virginia was posted on September 1, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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ARFQ-0304-TOR2700000002-4 | AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026

Closed

ARFQ-0304-TOR2700000002-4State & Local

Submission Closed09/04/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The West Virginia Department of Tourism is soliciting bids under solicitation ARFQ-0304-TOR2700000002-4 for comprehensive audiovisual services for the Governor's Conference 2026. The event is scheduled for September 20-23, 2026, at the Charleston Coliseum and Convention Center. The selected vendor will be responsible for providing all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal of audiovisual systems, including projection screens, lighting, microphones, and technical support. The contract will be awarded to the lowest cost vendor who meets all technical specifications and performance requirements. The procurement process includes several addenda that clarify technical specifications, audio input and output channel requirements, minimum equipment quantities, and staging needs. The agreement is governed by the West Virginia Department of Tourism Terms and Conditions and the WV-96 State Contract Addendum, which establish guidelines for payment terms, insurance requirements, data ownership, and legal jurisdiction. This is a fixed-period contract effective upon the notice to proceed and lasting 365 days. The response deadline for this solicitation is September 4, 2026.

General Info

WV Tourism seeks lowest-cost audiovisual services for Governor's Conference 2026 in Charleston.

Agency

NAICS

N/A

Place of Performance

WV, USA

Set-Aside

NONE

Documents

11

Addendum 3 - WV Tourism ARFQ TOR2700000002

2 pages · amendment

High

Addendum No. 2 – ARFQ TOR2700000002 Audio/Visual Services

17 pages · amendment

High

ARFQ 0304 Audio/Visual Services for Governor's Conference 2026

3 pages · arfq

High

ARFQ TOR2700000002 Addendum 1

7 pages · amendment

High

ARFQ TOR2700000002 - Audio/Visual Services for Governor's Conference 2026

8 pages · rfq

High

TOR2700000002 ARFQ Addendum 3 - Audio/Visual Governor's Conference 2026

3 pages · rfq

High

TOR2700000002 ARFQ Amendment 2 - Audio/Visual Governor's Conference 2026

3 pages · amendment

High

TOR2700000002 Final Audio/Visual Governor's Conference 2026 ARFQ

3 pages · rfq

High

West Virginia Department of Tourism Terms and Conditions Contract

9 pages · contract-document

High

WV-96 West Virginia State Contract Addendum May 2026

2 pages · contract-addendum

High

GC26 Schedule

1 page · other

Low

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Timeline

PhaseClosed

PostedSep 1

Solicitation

Response DeadlineSep 4

Deadline has passed

Submission Closed

09/04/2026, 04:00:00 PM UTC

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Organization & Contact Information

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AgencyWest Virginia

Contacts2 people available

OfficeWV, USA

Organization / AgencyWest Virginia

Office AddressWV, USA

Contacts

Hanna E Kroeger

contact@example.gov

+1 (555) 000-0000

West Virginia

+1 (555) 000-0000

Full Description

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AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026

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