ARFQ-0313-DEP2600000093-1 | OSR North Lift Station Maintenance & Repair - Region 1

The contract addresses the maintenance, repair, and service of lift stations in Region 1 of West Virginia under solicitation ARFQ-0313-DEP2600000093-1, with a firm fixed-price structure for the duration of the agreement and an estimated total value of $500,000. Performance is required on an open-end, continuing basis, with services rendered through standard hourly maintenance tasks and emergency work orders, both governed by a pre-approved schedule and detailed cost quotes. Vendors must possess a minimum of five years of experience servicing diverse pump types—including centrifugal, diaphragm, peristaltic, progressive cavity, submersible, and vertical turbine—and must supply only new, unused components authorized by original equipment manufacturers. All work must conform strictly to agency specifications, be merchantable and fit for purpose, and free from defects in material or workmanship. Pricing is locked for the contract’s life and includes all travel and mileage costs; no separate reimbursement is permitted. Invoices must be submitted via email to DEPdlrprocurement@wv.gov within 30 days of work completion, itemizing service dates, site locations, permit and work order numbers, and including original receipts for parts and shipping, alongside manufacturer warranty copies. Payment is made in arrears upon receipt of a compliant invoice and only through P-Card or electronic funds transfer. The solicitation mandates strict compliance with multiple pass/fail gates, including mandatory pre-bid meeting attendance, submission of a valid bid bond, absence of federal or state debarment, resolution of any outstanding environmental enforcement actions or debts to the State, and current standing with workers’ compensation and unemployment insurance. Vendors must be licensed and in good standing across all West Virginia agencies, comply with all federal, state, and local laws, and ensure subcontractors meet identical requirements. A 100% performance bond and 100% payment bond are required upon award, and vendors must appoint a contract manager and administrator available during business hours. All proposals must be submitted electronically through the wvOASIS portal, with no exceptions for email, fax, or courier delivery. Bids are public documents, and confidentiality claims will be disregarded. The contract prohibits automatic renewal, and any extension requires approval from the vendor, the Department, and the Attorney General’s office. Time is of the essence for performance, and non-conforming work may result in immediate cancellation. The vendor certifies compliance with West