ARFQ-0313-DEP2700000005-1 | OSR Southern Maintenance Open - End

The West Virginia Department of Environmental Protection, Office of Special Reclamation, is soliciting an open-end contract for maintenance services within the southern region of West Virginia. This combined goods and services procurement involves providing labor, materials, and a wide array of heavy machinery, including crawler dozers, hydraulic excavators, skid steer loaders, and specialized pumping and support equipment. The contract is awarded to the vendor meeting all technical specifications with the lowest overall total cost, calculated by multiplying bid item prices by agency-estimated quantities. Total payments under the contract, including all renewals, are capped at 500,000 dollars. The contract allows for an initial term with the possibility of three successive one-year renewals. Key financial and legal requirements include firm pricing for the life of the contract, acceptance of electronic funds transfer and P-Card payments, and adherence to West Virginia Code regarding the boycott of Israel. Vendors must provide a 5 percent bid bond and 100 percent performance and labor/material payment bonds upon award. Performance is monitored through inspections by an OSR representative, and failure to meet deadlines may result in liquidated damages of 1,000 dollars per working day. Invoices must be submitted via email within 30 days of completing each work directive and must include specific project and contract identifiers.