ARFQ-0608-DCR2600000044-1 | Perimeter Security Fence and Gate Operators Project

The West Virginia Division of Corrections and Rehabilitation is soliciting bids for the Perimeter Security Fence and Gate Operators Project under solicitation number ARFQ-0608-DCR2600000044-1, with a response deadline of June 22, 2026. This is a fixed-period construction contract requiring installation of new perimeter fencing and gate operators at specified state facilities, with work to commence within 60 days of notice to proceed and be fully completed within that 60-day window. The project involves demolition of existing fencing and razor wire, site preparation, debris removal, and installation of new security infrastructure per manufacturer specifications and the International Building Code. All work must comply with OSHA safety standards, West Virginia licensing laws, and state statutes mandating the use of domestic steel, aluminum, and glass. The contract is awarded on a Lowest Price Technically Acceptable basis, where bidders must meet mandatory eligibility criteria—such as holding a valid West Virginia Contractors License, providing proof of $1 million commercial general liability and automobile liability insurance, and passing background checks—to be considered, after which the lowest qualified bid wins. No trade-offs between technical merit and cost are permitted. Contract performance requires strict adherence to inspection and acceptance procedures at the project site, with final acceptance contingent upon correction of all deficiencies and compliance with a one-year warranty covering material and workmanship defects. Monthly payment applications must be submitted via email, signed in blue ink, and notarized, with 10% retainage held until final acceptance. Vendors must accept electronic funds transfer and P-Card payments and are prohibited from submitting used or refurbished materials. The contract explicitly forbids assignment without state and Attorney General approval and requires disclosure of all interested parties if the award exceeds $1 million. Bidders must use the agency-provided Exhibit E form, entering pricing in both words and numbers, and submit proposals via mail, hand delivery, or fax—with email submissions strictly prohibited. For RFPs, paper submissions with separate sealed cost envelopes are required, while non-RFP solicitations may be submitted through the wvOASIS portal. All attachments, consisting of photographs of existing and proposed fence locations and gate systems, are mandatory for reference, though no packaging, marking, or military logistics standards apply. The contract does not include renewal options, key personnel designations, or federal accounting codes, and is structured under West Virginia state procurement rules without incorporation of Federal Acquisition Regulation clauses.