ARFQ-0608-DCR2600000130-1 | Elevator Maintenance and Repairs Contract

The contract solicitation ARFQ-0608-DCR2600000130-1 seeks vendors to provide comprehensive elevator maintenance and repair services across West Virginia Division of Corrections and Rehabilitation facilities under an open-ended term contract with a base term of one year and potential for up to four one-year renewals, not to exceed five years total. The scope includes both preventive and corrective maintenance, with requirements to perform quarterly inspections, respond to emergency and overtime calls, supply all necessary tools and parts, and ensure all work complies with the National Electric Code, International Building Code, NFPA standards, and manufacturer specifications. Performance must occur on-site at designated DCR facilities, where contractors must adhere to strict security protocols including annual NCIC background checks for all personnel, prohibition of cell phones inside facilities, mandatory tool inventory checks, and zero tolerance for contact with inmates or introduction of contraband. The contract includes a $500,000 spending cap per West Virginia Code §5-22-1(b)(5), encompassing all renewals and change orders, with no guaranteed minimum volume of work and any delivery orders extending no more than one year beyond contract expiration. Award will be made using a Lowest Price Technically Acceptable (LPTA) methodology, where proposals must first meet all technical criteria—such as valid state licensing, proof of insurance, bonding capability, relevant experience, and compliance with training and certification requirements—before being evaluated solely on cost. The pricing page (Exhibit D) contains blank fields and no submitted unit prices, meaning the actual contract value is not determinable at this time, though the statutory maximum serves as the only financial ceiling. Proposals must be submitted electronically via wvOASIS or by physical mail or fax no later than July 2, 2026, with email submissions strictly prohibited and electronic files required to be fully viewable. Contractors must submit two separate sealed proposals: one technical and one cost, and must designate a Contract Manager with contact information. Additional requirements include submission of Exhibit A (elevator inventory), Exhibit B (preventive maintenance scope), and a subcontractor list, while subcontracting is expressly prohibited without prior written approval from the agency and Attorney General. Annual drug-free workplace certification and PREA compliance are mandatory, with violations potentially resulting in facility access denial or legal action. All work is subject to acceptance by the government at the facility level, with warranty provisions requiring one-year coverage on parts and new systems, and contractors are