ARFQ-0619-FIC2700000002-3 | One-time purchase of Getac Rugged Laptops and Accessories

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the West Virginia Fire Marshal, is soliciting bids for a one-time purchase of 12 Getac S410 G5 semi-rugged laptops and associated accessories. The procurement includes 12 Havis Velike docking stations with DC power, 12 Havis ChargeGuard Select units, and 12 bumper-to-bumper extended warranty upgrades covering years one through four. Additionally, the contract requires 12 Havis premium pedestal mount packages, specifically nine for 2019-2024 Ford F-150 and F-250 vehicles and three for 2025 Ram 2500 vehicles. Award will be based on the lowest overall total cost, provided the vendor meets all technical specifications. Selected vendors must deliver all items to the Office of the Fire Marshal in Charleston, West Virginia, within 45 calendar days of receiving a purchase order or notice to proceed. No vehicle installation or wiring is required. Payment will be processed according to the State of West Virginia's procedures. The contract includes strict guidelines for returns and quality assurance. Items deemed unacceptable by the facility must be returned at the vendor's expense within five days of notification for replacement or a full refund. Items ordered in error by the facility may be returned for credit within 30 days; no restocking fee applies if the items are unused and in original packaging, though a fee of up to 5% may apply to non-resalable items. Vendors must complete the pricing pages in their entirety and submit the addendum acknowledgement form to avoid disqualification.