ARFQ-0809-TPK2600000009-3 | Roadway Salt (Sodium Chloride) for WV Parkways Authority

The contract solicitation ARFQ-0809-TPK2600000009-3 is issued by the West Virginia Parkways Authority for the procurement of roadway salt, specifically sodium chloride, to support winter maintenance operations across key turnpike locations in West Virginia, including Beckley, Ghent, Cabin Creek, Standard, and Princeton. The solicitation operates under a Lowest Price Technically Acceptable (LPTA) evaluation model, where technical compliance is a mandatory pass/fail threshold and award is determined solely by the lowest overall bid price across all commodity lines. Vendors must meet strict material specifications, including a maximum moisture content of 2.0% by weight, and deliver salt free of clumps, foreign matter, charcoal, or cinders, all verified through ASTM D632 and ASTM E534 testing at the destination facility. Inspections require at least three random samples per delivery, witnessed and signed by the driver, with non-conforming material subject to rejection or price adjustment. Delivery is F.O.B. destination, with the vendor responsible for covering salt during transit to prevent environmental exposure and contamination. The contract has a base performance period of one year with up to three one-year renewal options, though quantities listed are estimates and actual orders may vary. All bids must be submitted electronically through the wvOASIS portal by the deadline of June 11, 2026, and require an active vendor account; mail, fax, or courier submissions are prohibited. Vendors must be fully licensed and registered in West Virginia, certified as free of state debts, and comply with additional requirements including prohibition of contract assignment without written consent, mandatory background checks for personnel entering sensitive sites, and strict confidentiality obligations regarding state information. No federal acquisition regulation clause numbering is used; instead, custom sequential clauses covering liquidated damages, indemnification, insurance, shipping alternatives, force majeure, and vendor relationships are incorporated. Packaging and labeling standards are not defined beyond basic coverage requirements, and no military or ASTM standards apply to packaging or marking. The estimated contract value is $2,055,000 based on quoted rates for sodium chloride deliveries, with no ceiling or maximum quantity specified for potential renewals. Invoices must be submitted manually in arrears to the WVPA Accounts Payable Department with the AMA contract number, and payments will be processed based on vendor details registered in wvOASIS.