Art Collections Maintenance Consultant

The City of Tampa is soliciting proposals for an Art Collections Maintenance Consultant to partner with the Department of Arts & Cultural Affairs in managing both routine and unplanned maintenance of the city’s existing art collection. The consultant will function as a critical liaison between city staff and external contractors, such as conservators and artists, overseeing conservation efforts and coordinating preventative maintenance strategies to preserve the art assets. Key dates include a pre-proposal conference scheduled for January 9, 2026, a deadline for submitting questions by January 13, 2026, and the final proposal submission deadline on January 28, 2026. Interested consultants must submit proposals through the City of Tampa’s OpenGov eProcurement Portal and ensure compliance with applicable ADA requirements for accessibility. Additionally, the solicitation encourages the involvement of Small Local Business Enterprises (SLBEs), with points awarded in the evaluation process for meaningful SLBE participation. Proposers must submit appropriate documentation to demonstrate SLBE engagement and may be required to execute Letters of Intent with certified SLBE subcontractors prior to contract award. The contract administration includes mandatory payment certification and invoicing processes using City-approved forms, ensuring accountability and compliance. The City also demands strict adherence to ADA standards for information and communication technology associated with the services, requiring Accessibility Conformance Reports and ongoing accessibility management throughout project execution. The procurement seeks a consultant with strong coordination skills, a commitment to preserving Tampa’s cultural assets, and a willingness to engage with local business enterprises within the framework of the city's contracting policies.