Art Therapist for Patients at the El Paso Psychiatric Center.

The contract involves providing on-site art therapy services at the El Paso Psychiatric Center under the auspices of the Texas Health and Human Services Commission (HHSC). The procurement process is initiated through a formal Invitation for Bids (IFB) numbered HHS0016402, posted on August 4, 2025, with a response deadline of August 25, 2025. Bidders must submit detailed proposals including a standard hourly rate, proof of relevant licensure or certification in art therapy, and comprehensive documentation such as references, pricing sheets, and subcontracting plans. The scope emphasizes establishing a therapeutic environment to develop coping skills for patients, with performance monitored through reports and adherence to work orders. The contract value ranges from $50,000 to $150,000, and the work is to be performed at the psychiatric center in Texas, with the initial contract term beginning upon award and potentially extending up to one additional year. The contractual framework is governed by the Health and Human Services Uniform Terms and Conditions – Vendor V.3.4, effective November 2023, which incorporates federal and state compliance requirements, affirmations, and certifications. The evaluation process prioritizes conformance to specifications, price, past performance, and ability to perform, with awards made based on best value rather than solely on lowest cost. Payment procedures require invoices to include specific contract identifiers and detailed descriptions of services rendered, with payments governed by the Texas Prompt Payment Act. The contract also stipulates strict packaging responsibilities, requiring bidders to ensure responses are securely packaged to prevent damage, but does not specify particular labeling, bar-coding, or MIL-STD standards. Submission methods include electronic responses via the HHSC Online Bid Room or email, with a 25 MB file size limit, and physical submission via USB drive. The contract emphasizes compliance with background checks, personnel qualifications, subcontracting plans, confidentiality, and potential contract modifications, ensuring service quality and adherence to legal and procedural standards throughout the performance period.