ArtNight Docent Coordinator

The contract for the ArtNight Docent Coordinator involves managing outreach, training, scheduling, and coordination of volunteers for two upcoming ArtNight events scheduled for October 2025 and March 2026 at Pasadena City Hall. Each event is scheduled from 6 pm to 10 pm, and the coordinator must be available during evenings for training sessions and onsite before, during, and after each event to ensure smooth operations. The scope of work is estimated at approximately 100 hours, with a total budget of $8,500 allocated for the project. Interested applicants are required to submit a one-page letter of interest along with a one-page summary of relevant experience to demonstrate their qualifications. The procurement process emphasizes compliance with city requirements, including submission of vendor questionnaires affirming adherence to equal opportunity employment and non-segregation policies, as well as licenses and certifications relevant to the scope of services. Bidders must also complete a Relevant Experience Form, detailing up to five projects similar in scope and size to showcase their experience and capability to fulfill the contract requirements. The contract is managed under the NAICS code 711510, which pertains to performing arts companies, indicating the nature of the services involved. The primary point of contact for inquiries is Patricia Valencia, and the project is posted by the Planning & Community Development Department of California. The process is time-sensitive, with responses due by July 31, 2025.