BID NOTICE
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737 on Thursday, August 13, 2026 until 10:00 a.m. and then at said office publicly opened and read aloud for construction of the project described as follows:
ASCENSION PARISH CONWAY BAYOU PUMP STATION UPGRADE
CDBG-LOCD-HMGP PROJECT NO. 03MTCS7702
FEMA -4277-DR- LA, Project #0062-
STATEMENT OF WORK:
The project consists of expanding the Conway Bayou Drainage pump station to provide an additional 150,000 gallons per minute (GPM) of pumping capacity. The construction includes a prefabricated, pre-engineered steel building extension and associated structural steel framing, a pre-cast concrete bridge adjacent to the existing bridge, sheet pile and pile supported foundations, the purchase and installation of 2 diesel-driven pumps and engines with right angle gears, FSI intake piping and associated concrete walls, debris bar screen, and all associated civil, piping, and electrical work required to operate the pumps. The expansion also entails fuel system additions and modifications including a new 400-gallon fuel day tank and a 15,000-gallon fuel storage tank and foundation. The expansion will require the relocation of the existing office building and canopy, as well as the domestic well pump and storage tank.
This work is expected to be completed within THREE HUNDRED AND SIXTY-FIVE (365) CALENDAR DAYS. Any contractor wanting to bid on this project shall hold a State License in the HEAVY CIVIL category. Any bid received after the closure time above stated will be returned unopened. All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737.
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737 upon deposit of One Hundred Dollars ($100.00) per set made payable to Ascension Parish Purchasing Department or free if electronic copy requested. Documents can be mailed to bidders with a provided shipping account number. The deposit on the first set of documents furnished to bonafide prime bidders will be fully refunded upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. On other sets of documents furnished to bidders, the deposit less actual cost of reproduction will be refunded upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. Bid documents may also be obtained from www.centralauctionhouse.com .
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives. In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
Contractors desiring to bid shall submit to the purchasing department, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid and shall be made payable to the Owner.
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via purchasing@apgov.us by 4:00 pm on Tuesday, August 4, 2026. Responses will be coordinated with the Project Engineer and posted on the www.centralauctionhouse.com web site by 5:00 PM on Thursday, August 6, 2026.
A Mandatory Pre-Bid Conference(s) will be held on Thursday, July 30, 2026, at the Governmental Complex Conference rm 109/110- Located at Governmental Complex 615 E Worthey Rd, Gonzales, LA 70737 at 10:00 am. Only those in attendance at the pre – bid meeting will be considered responsive bidders. The pre-bid meeting may include a non-mandatory visit to the project site.
In addition to paper bids, electronic bids and electronic bid bonds for the following project will be downloaded by the Ascension Parish Purchasing Department. Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 10:00 a.m.(CT) on August 13, 2026 all bids will be downloaded. No bids are accepted after the Bid Date and Time provided above.
RS 38:2218. Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:
A.A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department),
615 E. Worthey, Gonzales, Louisiana 70737 (P.O. Box 2392, Gonzales, Louisiana 70707)
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
Each bid must be submitted in a sealed envelope bearing on the outside the name
of the bidder, his/her address, contractor’s state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana, mailed certified mail and must be received no later than the bid opening.
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed. Construction proposal information may be accessed via the internet at www.centralauctionhouse.com. Users must click on Login and create a New User Registration to view and download drawings. Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “ASCENSION PARISH CONWAY BAYOU PUMP STATION UPGRADE CDBG-LOCD-HMGP Project No. 03MTCS7702 FEMA -4277-DR- LA, Project #0062-”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings. All project specific notices are found here. It will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
The Parish of Ascension reserves the right to disqualify any Bid, response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.
Ascension Parish Government reserves the right to reject any and all bids for just cause.
Attention of Bidders is called particularly to the requirements for conditions of employment to be observed and minimum wage rates to be paid under the Contract (Davis-Bacon Act), Section 3 (Low Income Resident Participation) of the Housing and Urban Development Act of 1968, Section 109 (Non-Discrimination) of the Housing and Community Development Act of 1974, Section 503 (Non-Discrimination Against Employees with Disabilities) and Section 504 (Non-Discrimination Against Individuals with Disabilities) of the Rehabilitation Act of 1973, Segregated Facilities, Executive Order 11246, and all applicable laws and regulations of the Federal government and State of Louisiana and bonding and insurance requirements.
Small businesses, minority businesses, women's business enterprises, veteran-owned businesses, labor surplus area firms and/or Section 3 businesses are encouraged to participate.
The Ascension Parish Government is an equal opportunity employer.
Any person with disabilities required special accommodations must contact the Ascension Parish Government no later than seven (7) days prior to bid opening.
Successful bidder must have an active Unique Entity ID (UEI), as verified on www.sam.gov, prior to award of contract.
Clint Cointment, Parish President
CHIEF -7/16/26,7/23/26,7/30/26
WEEKLY-7/16/26,7/23/26,7/30/26
