ASSD-0211-GSD2600000001-1 | REFRIGERANT MONITOR

The contract for the Refrigerant Monitor under solicitation number ASSD-0211-GSD2600000001-1 is a one-time purchase with a fixed value of $16,720.00 for a single unit to be delivered to the West Virginia Department of Administration’s Chiller Plant at 218 California Avenue, Charleston, WV. The delivery is governed by F.O.B. Factory terms, meaning title and risk transfer upon shipment from the vendor’s facility, with delivery expected within ten weeks of order placement. The procurement is conducted through the wvOASIS portal with a submission deadline of May 11, 2026, at 2:30 PM. All proposals must comply with technical specifications not fully detailed in the solicitation but referenced as attached, and vendors must be licensed, in good standing with state regulatory bodies, and free of any outstanding debts to the State of West Virginia. The contract includes mandatory compliance with domestic material requirements, mandating the use of U.S.-produced steel, aluminum, and glass unless cost thresholds or availability exemptions apply. The vendor is required to affirm no conflict of interest, indemnify the State against claims arising from their performance, and ensure all subcontractors meet the same licensing and compliance standards. All information submitted becomes public record under West Virginia’s Freedom of Information Act, with no confidentiality or proprietary claims permitted. The vendor must also comply with privacy and information security policies regarding personally identifiable information and submit quarterly reports on expenditures after award. Payment will be made in arrears upon receipt of a proper invoice via electronic funds transfer or P-Card to the Department of Administration at 112 California Avenue, Building 4, 6th Floor, Charleston, WV 25305. The vendor is designated as an independent contractor, bearing full responsibility for hiring, supervising, and insuring all personnel, with no key personnel designated or required. The contract may be renewed for successive one-year periods only with mutual written agreement, not to exceed one year post-expiration for any delivery order. Criminal background checks may be required for vendor personnel accessing state facilities, and assignment of the contract or payments is prohibited without prior written consent. The State retains full authority to inspect and accept the refrigerant monitor based on conformity to specifications, merchantability, fitness for purpose, and absence of defects in material and workmanship.