ASSD-0803-DOT2600000027-1 | 77260018 BBR Maintenance Calibration Service Plan

The West Virginia Department of Transportation, through its Division of Highways, is soliciting bids for the maintenance and calibration of a Bending Beam Rheometer (BBR) under contract number ASSD-0803-DOT2600000027-1, with a solicitation posting date of June 1, 2026, and a response deadline of June 16, 2026. This procurement is a direct award based on sole source justification under West Virginia Code § 5A-3-10C, as the BBR equipment is proprietary and can only be serviced by Cannon Instruments, leaving no viable competitive alternatives. The work is to be performed at the Asphalt Lab, MCS&T Division located at 1900 Kanawha Blvd E in Charleston, West Virginia, with a performance period of six months from the notice to proceed. The contract includes mandatory compliance with WVDOH Materials Procedure MP 401.02.25, AASHTO standards, and FHWA accreditation requirements, ensuring the equipment remains in full operational and regulatory compliance. The contract contains no formal FAR-style clauses but incorporates state-specific provisions including a non-automatic renewal option requiring mutual written consent, prohibitions against assigning the contract or charging unauthorized fees, and strict adherence to deadlines with time being of the essence. Vendors must certify they owe no outstanding debts to the state, hold all required state licenses, will submit quarterly purchase reports if awarded, and have no conflicts of interest, with full disclosure obligations during performance. Insurance requirements are specified at $1,000,000 for commercial general liability, cyber liability, builders risk, and pollution liability, with WV DOT named as certificate holder. The vendor must indemnify the state for claims arising from subcontractor actions, data misuse, or labor violations, and all submissions are subject to public disclosure under the West Virginia Freedom of Information Act. Proposals must be submitted electronically through the wOASIS portal, with no physical or email submissions accepted, and all materials must be suitable for public release. The state does not specify packaging, marking, or preservation standards, nor does it reference MIL-STDs or designate a COR, COTR, or PCO, placing primary administrative responsibility on the vendor’s designated contact at Cannon Instruments. Funding is contingent upon legislative appropriation, and no detailed accounting identifiers or electronic invoicing systems like WAWF are mandated.