Athletic Field Turf Supply & Installation Services

Sarasota County’s Parks, Recreation, and Natural Resources department is soliciting bids under IFB #262809FB for a term contract to supply and install Certified Bermuda turf on athletic fields throughout the county. The contract aims to establish a pre-qualified pool of contractors to perform these services on an as-needed basis over a three-year period. Individual projects will be awarded via lump-sum quotes, with the initial referenced project involving the complete replacement of Adult Softball Fields 1 and 2 at Foxworthy Park in Venice, FL, covering approximately 140,000 square feet of Certified TIFTUF Bermuda sod. Installation timing is critical, with sod required to be harvested and installed within 24 hours, and a narrow installation window provided for each project to ensure turf quality and viability. The solicitation emphasizes a Lowest Price Technically Acceptable (LPTA) award methodology, where the contract will be awarded to the lowest-priced, responsive, and responsible bidder meeting all technical requirements. Contractors must comply with strict standards for turf quality and installation, including Blue Tag Certification, precise turf thickness and cut height specifications, and fidelity to existing irrigation zone layouts. The contractor is responsible for site cleanup, material unloading, and correction of any deficiencies at no additional cost. The contract imposes bonding, insurance, and workforce compliance requirements, including performance and payment bonds, workers’ compensation coverage, and onsite identification and drug-free workplace policies. Communication and contract administration are facilitated through the OpenGov platform, which serves as the portal for solicitation documents, submission of proposals, and project-specific quote requests. The contract contains provisions for alternates, contingency allowances up to 10%, and termination clauses tied to contractor inactivity. No small business set-asides or federal acquisition clauses apply, as this is a local government procurement structured with proprietary clause formats and state compliance requirements.