Athletic Fields Maintenance and Renovation

The City of Austin is soliciting bids for the maintenance and renovation of 16 sports fields across 11 recreation centers, encompassing baseball, softball, soccer, and multi-purpose fields under the solicitation IFB 8600 MAS1009. The work includes grading, top dressing, aeration, fertilization, weed and pest control, disease management, overseeding, and infield fungicide applications, with specific tasks like mowing, irrigation, and sod replacement explicitly excluded as they remain under City control. Performance is location-based at designated City facilities, with services priced per square foot and quantities listed as estimates only, while no unit or total contract value is specified in the submission templates. Bids must be submitted electronically through Austin Finance Online by July 21, 2026, using standardized City templates covering scope, pricing, key personnel, subcontracting plans, wage compliance, and socioeconomic preferences, with hardcopies rejected. The City will evaluate bids under a best-value trade-off model, considering responsiveness, responsibility, and overall benefit rather than purely lowest price, and may award to the most advantageous offeror based on combined cost and non-cost factors. Special requirements include strict adherence to EPA and Texas Department of Agriculture pesticide labeling, storage, and handling standards, with containers required to be rinsed and stored in sealed bags to prevent contamination. All personnel must obtain City-issued security badges, with access requests submitted 30 days in advance, and the Contractor must maintain key personnel throughout the term unless prior written approval for replacements is granted. Subcontractors require pre-approval and inclusion in a formal plan, and the Contractor is barred from soliciting or hiring City employees for six months post-termination, with liquidated damages triggered by violation. No contingent fees, gratuities, or personal financial interests involving City officials are permitted, and the relationship is defined as strictly independent contractor without any employment or partnership status. Insurance must remain active during any contract extensions or holdover periods, and full compliance with local, state, and federal safety, environmental, and health regulations is mandatory. The City retains ownership of all deliverables and conducts inspection and acceptance at the point of service delivery, reserving the right to reject non-conforming work.