Audio Visual Director Conference Room

Solicitation SRC0000041435, issued by the Ohio Department of Development Office of Information Technology, seeks a qualified audiovisual systems contractor to provide annual preventative maintenance, on-call time-and-materials repair services, and system upgrade recommendations for the Director's Conference Room (Room 2979). The scope of work includes firmware and software updates, physical hardware inspections of PoE ports and cabling, and performance verification for a system featuring Extron switching, Barco ClickShare, Epson projectors, and Samsung displays. Key deliverables include annual maintenance reports, equipment assessments, a one-time upgrade roadmap, and per-occurrence repair logs. The contract utilizes a hybrid pricing structure with a fixed annual cap of 7,500 dollars for preventative maintenance, while all repair labor and parts are billed separately under a time-and-materials basis. Qualified vendors must have experience in executive conferencing environments, with preferred certifications in Extron, Barco, and Epson, and beneficial CTS certifications. Although the original response deadline was September 4, 2026, this solicitation has been canceled and is scheduled to be resolicited in late November 2026.