This Pre-Solicitation opportunity from Department Of Veterans Affairs was posted on June 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Audio-Visual Support Services for OAWP Training Event

Closed

ENCOREFederal

Submission Closed07/08/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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NIA1-231-260000000873-1 | Notice of Intent to Award for Solicitation RFP #260000002401

Solicitation # 260000002401

The Michigan Department of State's Bureau of Elections has issued RFP #260000002401 to secure a venue and comprehensive event services for the Bureau of Elections Clerk Conference scheduled for July 13-14, 2027. The selected contractor must provide a venue located within 15 miles of the State Capital in Lansing, Michigan, capable of accommodating 600 attendees. Required services include large meeting spaces, breakout rooms, breakfast and lunch catering, and full audio-visual support. A critical requirement is the provision of sufficient parking for 600 people within a quarter-mile radius of the venue or the provision of a free shuttle service. Award decisions are based on best value, requiring a minimum technical score of 80 points. Evaluation is weighted toward product quality at 50 percent, delivery capabilities at 40 percent, and the vendor questions worksheet at 10 percent. The state may also consider veteran-owned business status and past performance. The contractor must appoint a dedicated key personnel member to manage day-to-day operations and respond to inquiries within 30 minutes. Payment will be processed via EFT, and the contractor is required to maintain specific insurance coverage and adhere to various state certifications, including Michigan business tax compliance and labor practice standards.

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2 days ago

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in 2 days

AI Contract Overview

The Department of Veterans Affairs, through the Office of Accountability and Whistleblower Protection, intends to award a non-competitive, firm-fixed-price purchase order to ENCORE Inc. for comprehensive audio-visual equipment and technical support services required for presentations, training sessions, and related activities. These services are essential to support the operational needs of the OAWP and will be delivered at the designated location in Orlando, Florida. The contract is being procured under Simplified Acquisition Procedures per FAR 13.5 and 41 U.S.C. 1901, with the NAICS code 561920 and a size standard of $19 million. The Government has determined that ENCORE is the only qualified provider capable of fulfilling the requirement, making competition unnecessary. This action is based on a notice of intent, not a solicitation, and no formal quotes will be solicited. Interested parties may submit their capabilities in writing by July 8, 2026, to determine if competitive procedures could have been feasible, but no costs will be reimbursed for such submissions. The anticipated award date is September 14, 2026, and all inquiries must be directed to Contracting Officer Flodean Billings at flodean.billings@va.gov no later than 10:00 AM ET on July 8, 2026. The acquisition is not subject to any set-aside provisions and is being managed under the Sac Frederick office with performance centered in Orlando, Florida.

General Info

VA to award exclusive fixed-price contract to ENCORE, Inc. for AV services in Orlando, Florida by September 14, 2026.

Agency

Department Of Veterans Affairs → Sac Frederick (36C10X)View Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Orlando, FL, 32830, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseClosed

PostedJun 23

Presolicitation

Response DeadlineJul 8

Deadline has passed

Submission Closed

07/08/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → Sac Frederick (36C10X)

Contacts1 person available

OfficeFREDERICK, MD, 21703, USA

Organization / Agency

Department Of Veterans Affairs → Sac Frederick (36C10X)

View Agency Profile

Office AddressFREDERICK, MD, 21703, USA

Contacts

Flodean Billings

contact@example.gov

+1 (555) 000-0000

Full Description

The VA intends to award a Firm-Fixed Price purchase order on a non-competitive basis to ENCORE, located at 1850 Hotel Plaza Blvd, Lake Buena Vista, FL 32830 to provide all required A/V equipment and technical support necessary to support presentations, speakers, training sessions, and related activities. These services are critical to provide audio-visual (A/V) services and equipment in support of the Veterans Affairs (VA), Office of Accountability and Whistleblower Protection (OAWP).

North American Industry Classification System (NAICS) code 561920 – (Convention and Trade Show Organizers) with a size standard of $19M. SAC-F anticipates negotiating and awarding a firm-fixed-price contract to ENCORE for this requirement by September 14, 2026.

Interested parties that believe they could satisfy the requirements listed above for SAC-F may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition.

The Government intends to negotiate solely with ENCORE Inc under the authority of FAR 13.5, 41 U.S.C. 1901, Simplified Acquisition Procedures. The Government will not be responsible for any costs incurred by responding to this notice. This is not a request for quote. Questions or comments to this Notice of Intent should be directed to Contracting Officer, Flodean Billings at flodean.billings@va.gov, no later than July 8th, 2026, at 10:00 AM ET.