This Combined Synopsis/Solicitation opportunity from Department Of Energy was posted on November 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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AUTOMATED PUMPDOWN AND VENTING SYSTEM FOR VACUUM FILM DEPOSITION CHAMBER

Closed

468178Federal

Submission Closed11/14/2025, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 333415

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1 day ago

DEADLINE

in 11 days

AI Contract Overview

This contract pertains to the procurement of an automated pumpdown and venting system designed for a vacuum film deposition chamber at Brookhaven National Laboratory, operated by Brookhaven Science Associates under a Prime Contract with the U.S. Department of Energy. The solicitation, identified as RFQ number 468178, was issued in October 2025, with amendments extending the deadlines for questions and quote submissions to November 4 and November 14, respectively. The project requires a firm fixed-price agreement, with the anticipated delivery scheduled 30 weeks after award and acceptance testing expected 40 weeks thereafter. The scope emphasizes technical specifications such as chamber dimensions (58 inches diameter, 50 inches depth), materials (steel coated in glyptal), and system performance parameters including pump down times and volume handling. Offerors are required to submit comprehensive pricing using the designated quotation sheets, demonstrate relevant experience with cryochiller and remote control systems, and adhere to procurement regulations including the Buy American Act and SAM registration or submission of appropriate certifications. The contract incorporates Brookhaven’s general terms and conditions for commercial items, along with quality assurance requirements, and emphasizes full and open competition. The documents include detailed technical Q&A rounds to clarify system specifications and installation requirements, ensuring potential vendors are well-informed for accurate proposal preparation. The overall process underscores the importance of compliance, technical capability, and timely submission to secure the contract for this specialized vacuum system.

General Info

Agency

Department Of Energy → Brookhaven National Labor -Doe Contractor

NAICS

333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Place of Performance

NY, 11973, USA

Set-Aside

NONE

Documents

AMS-FORM-050 Representations and Certifications

reps-and-certs

High

Combined Synopsis/Request for Quote 468178 Amendment 1 for Automated Pumpdown and Venting System

4 pages · combined-synopsis-solicitation

High

Combined Synopsis/Request for Quote 468178 for Automated Pumpdown and Venting System

4 pages · combined-synopsis-solicitation

High

Contract 468178 for Automated Pumpdown and Venting System

12 pages · contract-document

Low

Enclosure D: Vendor ACH Authorization Form

other

Low

Enclosure E - IRS Form W-9

other

Low

Enclosure F: Form W-8

other

Low

Quotation Pricing Sheet for BSA RFP No. 468178 Automated Pumpdown and Venting System

2 pages · other

Low

RFQ 468178 Automated Pumpdown and Venting System Q&A Round 1

2 pages · q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedOct 29

Combined Synopsis

Notice updatedNov 5

The notice description changed.

Response DeadlineNov 14

Deadline has passed

Submission Closed

11/14/2025, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor

Contacts1 person available

OfficeUpton, NY, 11973, USA

Organization / AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor

Office AddressUpton, NY, 11973, USA

Contacts

Cassandra (Cassie) Smith

contact@example.gov

+1 (555) 000-0000

Full Description

Round 1 - Questions and Answers

11/05/2025

Please see attached PDF with round 1 questions and answers for review.

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------AMENDMENT 1

10/29/2025

Amendment 1 extends the due dates for Questions and Quote submissions.

CRITICAL DATES
Questions Due Date: Tuesday, November 04, 2025, at 4:00 PM EST
Quote Due Date: Friday, November 14, 2025, at 4:00 PM EST

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Hello -

Brookhaven Science Associates, LLC (BSA) operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) solicits your quote for an automated pumpdown and venting system for vacuum film deposition chamber to be utilized within the United States. Requirements for this solicitation are outlined in the attached RFQ Document.

Quote package shall include the below:
Price Quote:
1. The Offeror shall complete and return the attached Enclosure C. Quotation Pricing Sheet. Pricing shall remain firm for sixty (60) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.
2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Enclosure C. Quotation Pricing Sheet.
3. The Offeror shall provide the requested information for listed Qualifiers as detailed in section 3.1 of RFQ Document.
4. Freight terms quoted shall be FOB Destination, Freight Prepaid (Domestic), DAP (International) as detailed on Page 1 of RFQ Document.
Other Submittals:
1. SAM Unique Entity Identification (UEI) Number within attached Enclosure C. Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM. * Foreign Offerors are not required to be registered in SAM; however, must fill out the attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) if they are not.
2. The attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of Enclosure B. AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed.
3. The successful Offeror will be required to complete new vendor forms, if applicable.

CRITICAL DATES
Questions Due Date: Tuesday, October 21, 2025, at 4:00 PM EST
Quote Due Date: Friday, October 31, 2025, at 4:00 PM EST

Anticipated Delivery Date: 30 weeks ARO

Anticipated Acceptance Testing: 40 weeks ARO

Any questions concerning this RFQ must be addressed in writing (via email) to myself.

BSA looks forward to your participation and quote.

Thank you!

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AUTOMATED PUMPDOWN AND VENTING SYSTEM FOR VACUUM FILM DEPOSITION CHAMBER

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Full Description

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