This Sources Sought opportunity from Department Of Homeland Security was posted on May 22, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Automated Purchase Card Approval System

Closed

APCAS-2026Federal

Submission Closed06/21/2025, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Homeland Security's Immigration and Customs Enforcement (ICE), through its Office of Acquisition Management, is seeking a commercial off-the-shelf Automated Purchase Card Approval System. The purpose is to transition from a manual, paper-based process to an automated, customizable, and paperless solution that streamlines purchase card approvals. This new system is intended to increase operational efficiency by reducing administrative costs, improving policy compliance, enhancing audit readiness, and providing better oversight and risk mitigation for the purchase card program. This solicitation, titled "Automated Purchase Card Approval System" and identified by solicitation number APCAS-2026, is structured as a Total Small Business Set-Aside. Responses are due by June 21, 2025. The solution will be implemented primarily in Texas for the ICE Investigations and Operations Support unit in Dallas. The opportunity is classified under NAICS code 513210 and classification code 7A21, and is currently active with a posted date of May 22, 2025. The designated points of contact for further information are David M. Walther and Colette Volkmer. The goal of this procurement is to leverage automation to manage costs, meet stringent audit requirements, and enforce DHS purchase card policies more effectively.

General Info

ICE seeks automated purchase card approval system, small business set-aside, due June 21, 2025.

Agency

Department Of Homeland Security → US IMMIGRATION AND CUSTOMS ENFORCEMENT

NAICS

513210 - Software Publishers

Place of Performance

TX, 75063, USA

Set-Aside

SBA

Documents

DRAFT Statement of Work 5-15-2025

50 pages · sow

High

RFI_OAQ_APCAS - Automated Purchase Card Approval System

9 pages · rfi

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedMay 22

Sources Sought

Response DeadlineJun 21

Deadline has passed

Submission Closed

06/21/2025, 11:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → US IMMIGRATION AND CUSTOMS ENFORCEMENT

Contacts2 people available

OfficeDALLAS, TX, 75247, USA

Organization / AgencyDepartment Of Homeland Security → US IMMIGRATION AND CUSTOMS ENFORCEMENT

Office AddressDALLAS, TX, 75247, USA

Contacts

David M. Walther

contact@example.gov

Colette Volkmer

contact@example.gov

Full Description

The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ) has a need for a commercial off the shelf (COTS) Automated Purchase Card Approval System. The solution must provide an automated, paperless purchase card approval processing system with customizable options.

DHS Purchase Card Policy requires cardholders to complete a purchase card worksheet prior to placing an order. The process is manual and often labor intensive, leading to unnecessary administrative cost. This requirement is intended to reduce the manual effort, using an automated processing solution that provides paperless approvals, routing, policy compliance, and audit readiness capabilities.

With an automated purchase card worksheet solution, the purchase card program can efficiently manage cost, streamline audit requirements, and provide stakeholders with additional oversight over the program. An automated solution will be used to assist with mitigating risks associated with the program.