Automatic Door Maintenance Services

Combined Synopsis/Solicitation - FA9301-19-R-0008 This is a combined synopsis/solicitation for commercial items prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this requirement. Under this solicitation, a Request for Proposal (RFP) is issued and is identified as solicitation number FA9301-19-R-0008. This solicitation uses the simplified acquisition procedures contained in FAR Part 13. The Government intends to award a 5-year IDIQ contract with an optional 6-month extension to the responsible offeror whose offer is determined the best value to the Government. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-101 and DFARS Change Notice DPN 20181031 effective 31 October 2018, and AFAC 2018-0525. . The associated NAICS code is 238290-Other Building Equipment Contractor. The corresponding small business size standard is $15 Million. This is a commercial acquisition, under Full and Open Competition and 100% small business set-aside. The Government reserves the right to cancel this solicitation, whether before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. AFTC/PZIOB, Edwards AFB, CA is seeking to purchase maintenance, repair and inspection services for Automatic Doors associated with facilities located at Edwards Air Force Base (EAFB) and the Air Force Research Laboratory (AFRL), CA. The contractor shall provide labor, tools, supplies, equipment, management and transportation necessary to inspect, maintain and repair all automatic doors specified in the Automatic Door List found at Appendix A of the attached Performance Work Statement (PWS) (see Attachment 1). All work shall be performed in accordance with established industry/commercial standards as well as all local, state, and federal regulations. All work shall be performed in accordance with (IAW) current ANSI Standards: ANSI/BHMA A156.10, American National Standard for Power Operated Pedestrian Doors and ANSI/BHMA A156.19, American National Standard for Power Assist and Low Energy Power Operated Doors. There is a requirement that the successful vendor has the ability to maintain and repair the existing door equipment/hardware and that the successful vendor will be able to provide the services necessary to ensure proper operational condition of each automatic door or door set. PROPOSED CLIN STRUCTURE: X001: QUARTERLY PREVENTIVE MAINTENANCE INSPECTION SERVCIES. Contractor shall perform quarterly preventive maintenance and inspections (PMI), with routine (minor) repairs of all automatic doors. Each door listed in Appendix A is to be inspected and serviced on a quarterly basis. See Paragraphs 1.2 and 1.3 of the PWS for a description of these services. This requirement includes completion of a Quarterly PMI Checklist for each door (see Appendix B of the PWS). The price for this CLIN shall include all costs to perform the required maintenance and repair services to include cost of basic materials that are needed to maintain the doors as fully operational. X002: ROUTINE SERVICE CALLS. Contractor shall respond to routine service calls as prescribed in Paragraph 1.4 of the PWS. The purpose of routine service calls is to facilitate the repair of any door that is not functioning properly or becomes non-operational. The unit price for this CLIN shall include all costs for the Contractor's Technician to respond to the service call within the required time limit. Pricing See Appendix C for historical data regarding service calls. X003: EMERGENCY SERVICE CALLS. Contractor shall respond to emergency service calls as prescribed in Paragraph 1.5 of the PWS. Emergency services calls require a more rapid response as compared to a routine service call. The unit price shall include all costs for responding within the required time limit. See Appendix C for information. X004: OVER AND ABOVE WORK REQUESTS An Over and Above (O&A) Work Request (see Appendix D for request form) may be submitted by the Contractor to identify needed repairs that are not handled as part of the quarterly PMI Services. Upon determining additional repairs are required, the Contractor shall complete a O&A Work Request Form and submit the request to the Contracting Officer Representative (COR) for evaluation and approval. The O&A Request will be evaluated for price reasonableness before final approval to proceed with the requested repairs. O&A Requests shall be processed on a case by case basis and a separate Task Order will be process for approved O&A Requests. Therefore: No Price Proposal is requested for this CLIN. Note: "X" represents the first number of the CLINs starting with the base period and the subsequent option periods. For example: Numbering for the PMI Services CLIN will be as follows (0001, 1001, 2001, 3001, 4001, and 5001) with 5001 representing the optional 6-month extension. Period of Performance: 1 January 2019 - 30 September 2023, consisting of one (1) Initial Task Order (9 months duration), and four (4) One-Year Task Order Ordering Periods. The contract includes an optional 6-month extension with the final end date of 31 March 2024.1 Respondents to this solicitation are to prepare a Quotation detailing the costs of providing all the services specified in this notice and the attached PWS. Please complete the attached Bid Sheet (Attach 2) with pricing for each respective line item. Also, interested parties must forward a copy of a current the Contractor's C-10 Electrical License and a current AAADM Certificate for at least one Technician who will be performing the requested maintenance and repair services. Please provide the CAGE Code and DUNS Number for the business in your proposal. The Respondent's pricing proposal (Bid Sheet) and requested certifications must be received no later than 19 December 2018 at 12:00 PM Pacific Time. Any correspondence sent via e-mail must contain the subject line "Combined Synopsis/ Solicitation Automatic Door Maintenance Services." The entire proposal must be contained in a single e-mail, not exceed 5 megabytes including the attachments. E-mails with compressed files are not permitted. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. QUESTIONS: Companies who have questions pertaining to this solicitation notice or attached PWS shall Submit questions via email to john.wagner.15@us.af.mil and courtesy copy to charles.richardson.16@us.af.mil no later than 14 December 2018 at 12:00PM Pacific Time. Responses will be provided NLT December 18th. Late submissions will not be accepted. IMPORTANT NOTICE TO CONTRACTORS: Contractors are required to register at the System for Award Management (SAM) in order to be awarded a DoD contract and must maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. A Site Visit is not being considered at this time. ADDITIONAL INSTRUCTIONS: PART I - PRICE PROPOSAL - Submit by Email attachment, a copy of the completed Bid Sheet. PART II - TECHNICAL CAPABILITY STATEMENT - Submit by Email attachment copies of applicable certificates signifying a current C-10 Electrical License and AAADM Certification for one or more Technicians: Technical Capability to Perform -to be acceptable the Offeror must: (1) Submit current license by the State of California with C-10 Electrical Contractor License and State issued CQCC Certification. (2) Submit current AAADM license/certification(s) BASIS FOR CONTRACT AWARD Pursuant to FAR 52.217-5 and 52.217-8, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) Price 2) Technical Capability Technical Capability shall be rated on an "Acceptable/Unacceptable" basis. An "Unacceptable" rating will result in an "Unacceptable" rating for the Offeror's total proposal. No partial quotes for the services listed above will be accepted. PROVISIONS AND CLAUSES The following FAR provisions and clauses apply to this acquisition: Clause/ Provision Title Date 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. JAN 2017 52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2016 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment OCT 2015 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.212-1 Instructions to Offerors-Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions-Commercial Items JAN 2017 52.215-1 Instructions to Offerors - Competitive Acquisition JAN 2017 52.216-22 Indefinite Quantity OCT 1995 52.217-5 Evaluation of Options JUL 1990 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor-Cooperation with Authorities and Remedies OCT 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) MAY 2014 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011 52.223-20 Aerosols JUN 2016 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-3 Protest after Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.252-5 Authorized Deviations in Provisions APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls OCT 2016 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7000 Buy American--Balance of Payments Program Certificate--Basic NOV 2014 252.225-7001 Buy American and Balance of Payments Program--Basic DEC 2017 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JUN 2013 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea--Basic APR 2014 Clauses Incorporated by Full Text: 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Price (ii) Technical Capability Price: Initially offerors shall be ranked according to price, including the 6 month option to extend services. The Government will evaluate offers for award purposes by adding the totals for CLINs 0001, 1001, 2001, 3001, and 4001 for PMI Services; CLINs 0002, 1002, 2002, 3002, and 4002 for Routine Repairs; and CLINs 0003, 1003, 2003, 3003, and 4003 for Emergency Repairs. Include pricing for the evaluation of the 6 month extension of services, CLINs 5001, 5002, and 5003. Price will be evaluated with respect to a fair and reasonable price. An offeror whose price is determined to be unbalanced or unreasonable may not be considered for award. Technical: Next, the government technical evaluation team shall evaluate the technical capability submitted by the lowest-priced offeror on an acceptable/unacceptable (pass/fail) basis. The offeror's proposal will be rated Acceptable or Unacceptable as defined in Table 1. If the lowest priced offeror is deemed to be acceptable that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is deemed unacceptable, the next lowest priced offeror will be evaluated for technical acceptability and the process will continue (in order of lowest price) until an offeror is judged acceptable. Table 1. Technical Acceptable/Unacceptable Ratings: 1. Acceptable: Proposal meets the requirements of the solicitation. 2. Unacceptable: Proposal does not meet the requirements of the solicitation. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEP 2018) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509). (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91). (iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246). (viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). (ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793). (x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). (xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67). (xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67). (xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67). (xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989). (xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015). (xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706). (xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). (B) Alternate I (JAN 2017) of 52.224-3. (xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) 52.217-8 -- Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days. (End of Clause) 52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-O0003). Insert the following clause in solicitations and contracts involving total small business set-asides. This includes multiple-award contracts when orders may be set aside for any of the small business concerns identified in 19.000(a)(3), as described in 8.405-5 and 16.505(b)(2)(i)(F): Notice of Total Small Business Set-Aside (DEVIATION 2019-O0003) (a) Definition. "Small business concern," means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (b) Applicability. This clause applies only to- (1) Contracts that have been totally set aside or reserved for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. (d) Agreement. (1) For a contract at or below the simplified acquisition threshold, a small business concern may provide the end item of any domestic firm. For a contract exceeding the simplified acquisition threshold, a small business concern that provides an end item it did not manufacture, process, or produce, shall- (i) Provide an end item that a small business has manufactured, processed, or produced in the United States or its outlying areas; (ii) Be primarily engaged in the retail or wholesale trade and normally sell the type of item being supplied; and (iii) Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; for example, providing storage, transportation, or delivery. (2) Paragraph (d)(1) of this clause does not apply to construction or service contracts. (End of clause) 52.222-42 -- Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits Electrician Maintenance (WG-10) $28.06 -- $8.11 (End of Clause) 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vmfara.htm (End of Provision) 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vmfara.htm (End of Clause) 52.252-6 -- Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any _____. [insert regulation name] (48 CFR _____) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) 252.217-7028 -- Over and Above Work (DEC 1991) (a) Definitions. As used in this clause- (1) "Over and above work" means work discovered during the course of performing overhaul, maintenance, and repair efforts that is- (i) Within the general scope of the contract; (ii) Not covered by the line item(s) for the basic work under the contract; and (iii) Necessary in order to satisfactorily complete the contract. (2) "Work request" means a document prepared by the Contractor which describes over and above work being proposed. (b) The Contractor and Administrative Contracting Officer shall mutually agree to procedures for Government administration and Contractor performance of over and above work requests. If the parties cannot agree upon the procedures, the Administrative Contracting Officer has the unilateral right to direct the over and above work procedures to be followed. These procedures shall, as a minimum, cover- (1) The format, content, and submission of work requests by the Contractor. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work; (2) Government review, verification, and authorization of the work; and (3) Proposal pricing, submission, negotiation, and definitization. (c) Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request in accordance with the agreed-to procedures. (d) The Government shall- (1) Promptly review the work request; (2) Verify that the proposed work is required and not covered under the basic contract line item(s); (3) Verify that the proposed corrective action is appropriate; and (4) Authorize over and above work as necessary. (e) The Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work. (f) Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract. (End of clause) 252.232-7003 -- Electronic Submission of Payment Requests and Receiving Reports. (JUN 2012) (a) Definitions. As used in this clause- (1) "Contract financing payment" and "invoice payment" have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) "Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer. (3) "Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (4) "Receiving report" means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. (c) The Contractor may submit a payment request and receiving report using other than WAWF only when- (1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; (2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System); (3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or (4) When the Government wide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required. (d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract. (e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests. (End of clause) 252.232-7006 Wide Area WorkFlow Payment Instructions. (MAY 2013) (a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of ...