Automatic Passenger Counter (Apc) System for Concho Valley Transit District

The Concho Valley Council of Governments is soliciting a turnkey Automatic Passenger Counter (APC) system for the Concho Valley Transit District. The selected contractor will be responsible for the full lifecycle of the project, including the procurement of hardware and sensors, vehicle installation, software configuration, system integration, and ongoing technical support. The system must accurately track boarding and alighting activity to support operational analysis and reporting in compliance with Federal Transit Administration and National Transit Database requirements. The scope includes initial implementation, recurring annual costs for licensing and hosting over five years, and provisions for additional vehicle equipment. Award will be based on the best value, with a heavy emphasis on technical capability, proposer experience, and project approach, which together account for up to 80 points, while price accounts for 20 points. Proposals must be submitted as separate technical and price PDF documents by November 20, 2026. The contract incorporates stringent regulatory requirements, including the Build America Buy America Act, the Texas Prompt Payment Act, and various federal civil rights and equal employment opportunity clauses. Additionally, the solution must adhere to the CVCOG Enterprise Technology Procurement Security Standard, requiring specific cybersecurity programs and professional liability insurance. Final acceptance is contingent upon the agency's successful completion of an Acceptance Test Plan and the correction of any identified defects at no additional cost.