AV Matrix Switcher

Amendment 4 - Updated Attachment 2 - CLIN Spreadsheet dated 17 Aug 23 (Must be filled out completely). Updated AFFARS clauses to DAFFARS clauses and extended quote due date until Monday, 21 Aug 23 @ 1000 MT. Amendment 3 - Updated Attachment 2 - CLIN Spreadsheet dated 4 Aug 23 and extended quote due date until Tuesday, 8 Aug 23 @ 1300 MT. Amendment 2 - Q & A posted and Q & A deadline added for 3 Aug 23 @ 1300 Mountain Time (MT). Quote due date extended until Monday, 7 Aug 23 @ 1300 MT. Amendment 1 - Added Brand Name or Equal Clause and provided brand and model numbers in CLIN descriptions. Also added Attachment 2 - CLIN Spreadsheet. Combined Synopsis/Solicitation Solicitation Number: FA461323Q1034 Purchase Description: AV Matrix Switcher This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov web-site as a Total Small Business Set Aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461323Q1034, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334111, with a small business size standard of 1,250 employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) FAC Number 2023-04 effective 06/02/2023, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number DFARS Change 07/20/2023 effective 07/20/2023 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change Number DAFAC 07/07/2023 effective 07/07/2023. DESCRIPTION OF ITEMS/SERVICES: BRAND NAME OR EQUAL All CLINs F.O.B. Destination. CLIN 0001: 12x12 A/V matrix switcher. Must be 10G fiber optic, protocol agnostic. Accredited to EAL4, TEMPEST SDIP 27 Level B, and on the DISA JITC UC APL. (Thinklogical: TLX-MSC-M00012) Quantity: 2 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $___________________ CLIN 0002: Fiber to HDMI/DP transmitter. Must be 10G fiber optic, have HDMI/DP port(s), and compatible with proposed A/V matrix switcher. Accredited to TEMPEST SDIP 27 Level B. (Thinklogical: TLX-TMM-000D10) Quantity: 16 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0003: Fiber to HDMI/DP Receiver. Must be 10G fiber optic, have HDMI/DP port(s), and compatible with proposed A/V matrix switcher. Accredited to TEMPEST SDIP 27 Level B. (Thinklogical: TLX-RMM-000D10) Quantity: 14 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0004: System controller for A/V matrix switcher. Stand alone appliance for controlling input/outputs on proposed A/V matrix switchers. Must allow local administration and remote administration via compatible touch panels. Accredited to TEMPEST SDIP 27 Level B. (Thinklogical: SMP-AX00024) Quantity: 1 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0005: 10" Touch Panel. Minimum 10" touch panels compatible with proposed system controller. Accredited to TEMPEST SDIP 27 Level B. (Thinklogical: TPL-000010) Quantity: 3 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0006: Chassis for TX/RX modules. Standalone chassis compatible with proposed fiber to HDMI/DP transmitters and receivers. (Thinklogical: CHS-000001) Quantity: 30 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0007: HDMI Audio Extractor. Able to de-embed two channel analog audio from a HDMI signal. Must support 4K/60 @ 4:4:4, HDCP 2.3, HDMI 2.0b input, stereo analog output. TAA compliant. (Extron: HAE 100 4K Plus) Quantity: 2 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0008: Two channel amplifier. Minimum 400 watts per channel @ 4 ohms. Must be rack mountable and volume adjustable via external (wired) control. TAA compliant. (Extron: XPA 4002) Quantity: 2 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0009: External volume control. Compatible with proposed two channel amplifier. (Extron: VCM 110 AAP) Quantity: 2 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0010: Wall or table mount plate for external volume control. Must be compatible with proposed external volume control for two channel amplifier. (Wiremold: 10AAP) Quantity: 2 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0011: HDMI Cables. Must be minimum HDMI 2.0b and 3 meters. (C2G: 50623) Quantity: 10 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0012: DisplayPort Cables. Must be minimum DP 1.4 and 3 meters. (TRIPP LITE: P580-010) Quantity: 16 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0013: Speaker Wire. Must be 18 AWG and minimum 25 feet. (C2G: 40528) Quantity: 1 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0014: Secure KVM. Must be dual-head, 4 port, HDMI/Displayport, no CAC. Certified to NIAP Protection Profile for Peripheral Sharing Device Version 4.0. TAA compliant. (Blackbox: KVS42004HV) Quantity: 4 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0015: OM3 Multi-Mode Fiber 24 Strand 250'. Minimum OM3 multi-mode and 250 feet. Must be 24 strand. (Corning Optical: 024T88-33180-29) Quantity: 1 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0016: Closet Connector Housing. Must be 2U and hold four CCH connector panels. (Corning Optical: CCH-02U) Quantity: 4 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0017: OM3/4 Pigtail Connector (x12 duplex) Cassette. CCH pigtailed splice cassette with 12 female LC for OM3/4 fiber. (Corning Optical: CCH-CS12-E4-P00TE) Quantity: 8 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0018: OM3 Patch Cord 12 meters. Must be LC-LC and minimum 12 meters. (Add On: ADD-LC-LC-12M5OM3) Quantity: 20 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0019: OM3 Patch Cord 2 meters. Continuous Feet. (SANSPOT: LCLCGSM302N3P02) Quantity: 24 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0020: Digital signage, 65". Must be 4K 65 inch class digital signage display, HDMI 2.0, no wi-fi, no tuner. (Samsung: QB65R-N) Quantity: 3 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0021: Digital signage, 85". Must be 4K 85 inch class digital signage display, HDMI 2.0, no wi-fi, no tuner. (Samsung: QB85R-N) Quantity: 2 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0022: Wall Mount Hardware. Must support wall mount of 65 - 85 inch displays. (Chief: XTM1U-G ) Quantity: 5 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0023: Desktop video teleconference. Must have 4k, 27 inch screen, 4k camera, HDMI 2.0 output for second display, no radio. TAA compliant. On the DISA JITC UC APL. (Cisco: CS-DESKPRO-NR-K9++) Quantity: 1 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0024: DVD Player. Must upconvert to 1080p, HDMI output, compatible with HDMI-CEC, no wi-fi. (Samsung: DVDC500) Quantity: 1 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $____________________ CLIN 0025: Single Fiber Fusion Splicer Kit. Supports at least single/SMF (G.652/657), MMF (G.651) with splice time of seven (7) seconds or better for single mode. (Fujikura: FSM-70S) Quantity: 1 Unit of Issue: EA Unit Price: $ Extended Amt (Quantity X Unit Price): $_____________________ TOTAL AMOUNT OF ALL CLINS $___________________ This total includes ALL costs associated with CLINs 0001 through 0025 DELIVERY: Delivery 25 Weeks After Date of Contract. PLACE OF DELIVERY: F.E. Warren AFB, WY ATTACHMENTS: Attachment 1 - Additional Applicable Provisions and Clauses Updated 17 Aug 23 Attachment 2 - CLIN Spreadsheet Updated 17 Aug 23 QUESTIONS and ANSWERS (Q &A) deadline 3 August 2023: 13:00 PM (Mountain Time). QUOTES must be received no later than Monday, 21 August 2023; 10:00 AM (Mountain Time). Forward responses by e-mail to budd.butcher@us.af.mil , trisha.lamarr@us.af.mil. Late quotes will not be accepted. All quotes must meet the requirements identified in FAR 52.212-1 & FAR 52.212-2, instructions provided below and in Attachment 1. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgment, you are advised to call for confirmation. Please note, periodically, the Government's e-mail system experiences delays; therefore, vendors are highly encouraged to contact the individual identified in this combined synopsis/solicitation to confirm delivery and receipt. This synopsis/solicitation is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement. The Government reserves the right not to award a contract in response to this combined synopsis. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established. Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award. Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (Oct 2022) or indication that the offeror's representations and certifications are in System for Award Management (SAM). APPLICABLE FAR CLAUSES: All applicable Provision/Clauses can be found in the Attachment 1. The following are instructions and evaluation factors pulled from the Provision/Clauses document specific to this combined synopsis solicitation for easier viewing for the vendor. FAR 52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2023) FAR 52.212-1 is hereby tailored as follows: 1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1. 2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. 3. The term - offeror or - offer as used in FAR 52.212-1 shall be understood to mean - quoter and - quote, respectively. Further, the term - award shall be understood to describe the Government's issuance of an order. 4. The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable. 5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: 5.1 In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission: 5.1.1 Cover Page to Include the following: Quote must include the following information either on cover page, email, or in the quote: 5.1.1.1 Company Name 5.1.1.2 Cage Code and/or Unique Entity ID 5.1.1.3 Physical Address 5.1.1.4 Point of Contact 5.1.1.5 Phone number 5.1.1.6 Email address 5.1.1.7 Business Type 5.1.1.8 Delivery (must match the solicitation's delivery requirement or sooner) 5.1.2 Firm Fixed Pricing to Include: 5.1.2.1 Quote must include price of each item. 5.1.2.2 Quote must include the cost of shipping within the price. 5.1.2.3 Discount Terms if offered. 5.1.3 Technical Capability: 5.1.3.1 Quote must identify the make and model for each line item. 5.1.3.2 Quote must include product description that reflects the characteristics identified to show that the quality will satisfy the Government's need. 5.1.3.3 Quote must include the standard commercial warranty for each line item. 5.1.3.4 Attachment 2 - CLIN Spreadsheet Updated 17 Aug 23 MUST be filled out in its entirety. FAR 52.212-2 EVALUATION -- COMMERCIAL ITEMS (NOV 2021) FAR 52.212-2 is hereby tailored as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the Lowest Priced Technically Acceptable Offer. Quotes that do not include all requested information in FAR 52.212-1 in 5.1.1 will be considered nonresponsive. The following factors shall be used to evaluate quotes: Technical capability of the item offered: meets the Government requirement/specifications in FAR 52.212-1 of this RFQ. If all requested information is not provided or does not meet the requirements identified, the Government will determine the quote to be unacceptable. 2. Price: Award will be made to the lowest priced technically acceptable. 2.1. Pricing must meet the requirement/specifications in FAR 52.212-1 in 5.1.2 of this RFQ. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. 2.2. The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government's best interest to do so. 2.3 A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 52.211-6 Brand Name or Equal. As prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation. (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number. (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision)