Avaya Phones

This is a combined synopsis/solicitation for a commercial item prepared in accordance with FAR Subpart 12.6 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. Solicitation H92239-12-T-0019 will be issued as a Request For Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-56. Provisions and clauses may be downloaded at http://farsite.hill.af.mil . It is the responsibility of the offeror to be familiar with all applicable clauses and provisions. This requirement 100% small business set-a side. The NAICS Code is 334210 and the size standard is 1,000 employees. This acquisition is to be a Firm Fixed Price type contract. The right to make multiple awards is reserved in the event it is advantageous to the Government to do so. Offerors shall be Avaya authorized Business Partners. The contractor shall provide the following Contract Line Item Numbers (CLINs): CLIN 0001 (Qty 11 each): AVAYA 9641G TELEPHONE RED FACE PLATE (Pk of 25). NEW PRODUCTS ONLY - refurbished or used products WILL NOT BE ACCEPTED. COLOR: Red CLIN 0002 (QTY 275 each): AVAYA POWER CORD USA. NEW PRODUCTS ONLY - refurbished or used products WILL NOT BE ACCEPTED. COLOR: Gray CLIN 0003 (QTY 275 each): AVAYA 9641G IP TELEPHONE WITHOUT FACE PLATE. NEW PRODUCTS ONLY - refurbished or used products WILL NOT BE ACCEPTED. COLOR: Gray CLIN 0004 (QTY 275 each): AVAYA IP TELEPHONE SINGLE PORT PoE INJECTOR SPPOE-1A. NEW PRODUCTS ONLY - refurbished or used products WILL NOT BE ACCEPTED. COLOR: Gray or Black CLIN 0005: SHIPPING (if applicable) Brand name only. Offers of substitute to those of the manufactures and models shown in the CLIN s 0001 thru CLIN 0004 (above) will not be accepted, any non-conforming supplies will be returned to the contractor at the expense of the contractor. (Justification: To realize and maintain total compatibility and reliability for telephone service. Voice circuits in requiring activity currently utilize specific Avaya switches.) Offerors shall certify that they are authorized Avaya Partners as of the date of their offer, and that they have the certification and specialization level required by Avaya to support both the product sale and pricing. Point of delivery and acceptance is HQ USASOC PBO/PCA, Bldg H-5786 Sustainment Road, Fort Bragg, NC 28310. The Required Delivery Date (RDD) is not later 18 May 2012. If offer is FOB Origin, shipping charges (to be paid on a cost-reimbursable basis) shall be delineated separate from CLIN pricing. If offer is FOB Destination (preferred), CLIN pricing shall be inclusive of ground transportation charges. The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses are hereby incorporated to this procurement action (exception(s) are provided, where applicable): FAR 52.204-7, Central Contractor Registration. FAR 52.211-8 Alt II, Inspection of Supplies-Fixed Price, is applicable to this requirement, FAR 52.212-1, Instructions to Offerors -Commercial Items applies. FAR 52.212-2, Evaluation-Commercial Items, is applicable to this requirement with the following clause addenda to paragraph (a), The Government will award a contract(s) resulting from this solicitation to the responsible offeror(s) whose offer(s) (e.g., quote) conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical Acceptability, (2) Price, and (3) Delivery. It is incumbent on the offerors to provide complete specifications for items offered. Technical acceptability is defined as an offer of supplies that completely satisfy the minimum salient characteristics of the CLINs. Technical Acceptability will be evaluated on a Pass or No-Pass basis. Only those offers evaluated as Pass will be further evaluated and considered for award. Offerors shall certify that they are authorized Avaya Partners as of the date of their offer, and that they have the certification and specialization level required by Avaya to support both the product sale and pricing. Prices shall be quoted in accordance with the CLIN to be incorporated in the Schedule of Supplies and Services in the event an award is made. Delivery is defined as the capacity and affirmation to conform with, or better, the RDD of this solicitation. Alternate delivery schedules that improve on the RDD will be considered. Offerors shall provide not less than two past performance references (with contact information) demonstrating success in providing in a timely manner the quantities and types of supplies required in this solicitation. The factor of technical acceptability is significantly more important than price and delivery combined. The factor of price is slightly more important than delivery. FAR 52.212-3 Alt I, Offeror Representations and Certifications-Commercial Items. FAR 52.212-4, Contract Terms and Conditions, Commercial Items. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation). FAR 52.219-6, Notice of Total Small Business Set-aside. FAR 52.222-3, Convict Labor. FAR 52.222-19, Child Labor - Cooperation with Authorities and Remedies. FAR 52.222-21, Prohibition of Segregated Facilities. FAR 52.222-22, Previous Contracts And Compliance Reports. FAR 52.222-25, Affirmative Action Compliance. FAR 52.222-37, Employment Reports On Special Disabled Veterans, Veterans Of The Vietnam Era, and Other Eligible Veterans. FAR 52.225-1, FAR 52.225-4, Buy American Act--Free Trade Agreement--Israeli Trade Act Certificate. FAR 52.225-13, Restrictions on Certain Foreign Purchases. FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration. FAR 52.246-2 Alt I, Inspection of Supplies-Fixed Price. FAR 52.247-29, F.O.B. Origin or FAR 52.247-34, F.o.b. Destination, as applicable to award(s). FAR 52.252-2, Clauses Incorporated By Reference. FAR 52.252-6, Authorized Deviations in Clauses. DFARS 252.204-7004, Required Central Contractor Registration Alt A. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Status or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation). DFARS 252.232-7003, Electronic Submission of Payment Requests. SOFARS 5652.201-9002, Authorized Changes only by the Contracting Officer with the following clause addenda: The address and telephone number of the Contracting Officer is Umetria Thomas, HQ, USASOC, DCS, Acquisitions and Contracting, E-2929 Desert Storm Drive, Fort Bragg, NC 28310-9110, Com: 910-432-8598; Fax: 910-432-9345; umetria.thomas@soc.mil . SOFARS 5652.219-9004, Technical and Contractual Questions Concerning this Solicitation using the following contact information: sandra.bramble@soc.mil . The full text of all clauses may be accessed electronically at http://farsite.hill.af.mil . Quotes shall be submitted to HQ, USASOC ATTN: AOCO (Ms. Sandra Bramble), Building E-2929, Desert Storm Drive, Fort Bragg, North Carolina, 28310, sandra.bramble@soc.mil , not later than 1:00 p.m., Friday, 20 Apr 2012. E-mail submissions are preferred however; fax submissions will be accepted at (910) 432-9345 and are cautioned that due to file size limitations and email security protocols, there is a risk that not all correspondence will be received by this office. It is the offerors responsibility to ensure receipt of all email and faxed correspondence. If receipt has not been acknowledged within 24 hours, please contact the contract specialist by phone. Quotes shall include: (1) letter signed by an individual authorized to bind the organization, with a schedule of offered items, to include (1) item specifications, unit, and total price, (2) delivery time and F.O.B point, (3) completed Representations and Certifications, (4) proof of certification as an Avaya Authorized Business Partner, and (5) acknowledgement of any amendments that may be issued. Offerors not submitting sufficient information for evaluation may be eliminated from competition. It is the responsibility of offerors to review the Federal Business Opportunities (FBO)website for any changes or amendments to this RFQ. All offerors must be registered in Central Contractor Registration (CCR) prior to award. DUNS/CCR website is: http://www.ccr.gov . Questions concerning this acquisition shall be submitted in writing and e-mailed to the point of contact listed below. It is the offeror's responsibility to ensure receipt of questions and quotes submitted via electronic means. Telephonic questions pertaining to the technical requirement of this solicitation will not be answered. All answers will be provided via an amendment to the solicitation. Any amendments that may be issues will be published on FedBizOpps, the same as this solicitation. The point of contact for this requirement is Ms. Sandra Bramble, (910)396-0428, email sandra.bramble@soc.mil .